Duties of a Notary Articles

Handling Incompetent Signers

by American Association of Notaries
Unfortunately, there are a number of families that wait until tragedy hits to start trying to get their estate fairs in order. Depending on the severity of the tragedy, it could be too late to use the services of a notary public. (more...)

Why a Notary Journal Is Required

by American Association of Notaries
Almost no one likes to do paperwork, especially if they don't have to do it. So, if you tell them that paperwork is not required, most people will be happy to believe you and skip it. When it comes to the notary journal, skipping the paperwork is not an option. Keeping a notary journal is required for the following reasons: (more...)

A Notary Should Know How to Handle Acknowledged Statements

by American Association of Notaries
As stated in a previous article, sworn statements and acknowledged statements are the two most common types of notarized documents. The primary difference between the two types is that a sworn statement is made under penalty of perjury and requires an oath or affirmation while an acknowledged statement lacks these elements. If a document does not contain language about being duly sworn or upon oath, and if it has a notary certificate that does not mention an oath or affirmation or being sworn, then you are dealing with an acknowledged statement. (more...)

What it Means to Sign a Document Freely and Willingly

by American Association of Notaries
A notary public is an official witness to someone signing a document freely and willingly. "Freely and willingly" is one of those phrases that people use without really considering the meaning. This expression has been in use for so long that everyone thinks they know what it covers, but most people do not actually know. (more...)

Notary Serves as an Official Witness to Transactions

by American Association of Notaries
A notary public is an official witness. To serve as an official witness, you must follow several important steps. (more...)
Also listed in: What Does a Notary Do?

What Does A Notary Public Do?

by American Association of Notaries
If you tell someone that you are a notary public, you can often expect that he or she will nod knowingly, as if fully aware of what that means. However, most people know only that a notary is "someone who stamps documents." Why those documents are stamped and what is involved in the process is not as well-known by the general public. Some people will admit that they don't know and will come right out and ask you, "What does a notary public do?" To answer that question, you have to first understand what a notary public IS. (more...)
Also listed in: What Does a Notary Do?

Homeland Security - A Notary Can Contribute

by American Association of Notaries
A notary public is at the forefront of security, in that notaries can significantly reduce fraud and are often responsible for detection of fraudulent identification documents. (more...)
Also listed in: Privacy & Security
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Legal disclaimer: The American Association of Notaries seeks to provide timely articles for notaries to assist them with information and ideas for managing their notary businesses, enhancing their notary educations, and securing their notary supplies but makes no claims, promises, or guarantees about the accuracy, completeness, or adequacy of the information contained . Information in this article is not intended as legal advice. We are not attorneys. We do not pretend to be attorneys. Though we will sometimes provide information regarding federal laws and statutes and the laws and statutes of each state, we have gathered the information from a variety of sources. We do not warrant the information gathered from those sources. It is your responsibility to know the appropriate laws governing your state. Notaries are advised to seek the advice of an attorney in their state if they have legal questions about how to notarize.
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