Handling Difficult Notarization Articles

Can a Notary Sign for a Disabled Person

by American Association of Notaries
I've had several appointments during which the signer was unable to physically sign his name to a document. I can see the family members are really worried about this when it happens. Many want to know if they can sign for the signer. I have to explain that unless they've been given a power of attorney by the signer, I am unable to notarize a document signed by them for the signer. (more...)

What to Do When There Is No Pre-Printed Notary Certificate

by American Association of Notaries
If you provide notary services long enough, you will encounter people who have letters or statements or other documents that lack a pre-printed notary certificate. These are often the result of someone being told that they need a notarized statement or release or authorization in order to accomplish some purpose they have chosen. (more...)

Notarizing Handwritten Documents

by American Association of Notaries
Perhaps a father needs to have a statement notarized that authorizes his child to go on a trip with a friend's family. He might decide to handwrite it. The same could be true for a building tenant who needs to provide a letter to a housing authority verifying household income. Or, perhaps a separated couple facing an income tax issue may need to quickly submit a notarized declaration that they have lived apart for several months. (more...)

Notarizing for Blind and Illiterate Individuals

by American Association of Notaries
Most notarizations a notary will perform involve signers who are competent, understand the content in the document, and have the ability to sign freely and willingly. In rare situations you may receive a request to perform a notarization from a client who is blind or illiterate. How will you proceed? Will you refuse to perform the notarization simply because the signer is unable to read? Is it enough to ask those signers for proper identification and acknowledge they understand the contents of the document and proceed with the notarial act? What protections will you offer vulnerable signers to ensure a smooth and honest transaction? (more...)

Notarizing for Family Members

by American Association of Notaries
Notaries must be impartial witnesses to transactions. They may not have an interest in the documents that they notarize. By the same token, notaries are prohibited from notarizing their own signatures, or documents in which they are named. (more...)

Notarizing Previously Signed Documents

by American Association of Notaries
There are times, as a notary, when you will be presented with a document for notarization that has been previously signed. This may occur simply because the signer thinks he is being thorough by filling in all the blanks and signing before he meets with you. At other times, a document may have been signed and submitted to the recipient before the signer was aware that notarization was required and now the document has been returned and the signer requires the services of a notary. (more...)

Notarizing Foreign Language Documents

by American Association of Notaries
One of the keys to acceptable and accurate notarizations is clear communication between the signer and the notary. (more...)

Can a Notary Certify a Copy of a Passport or a Driver's License?

by American Association of Notaries
State laws vary on the acceptability and procedures for copy certifications. As with every other type of notarial procedure, notaries should study carefully their state's statutes on copy certification to see if, and how, it is administered. (more...)
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Legal disclaimer: The American Association of Notaries seeks to provide timely articles for notaries to assist them with information and ideas for managing their notary businesses, enhancing their notary educations, and securing their notary supplies but makes no claims, promises, or guarantees about the accuracy, completeness, or adequacy of the information contained . Information in this article is not intended as legal advice. We are not attorneys. We do not pretend to be attorneys. Though we will sometimes provide information regarding federal laws and statutes and the laws and statutes of each state, we have gathered the information from a variety of sources. We do not warrant the information gathered from those sources. It is your responsibility to know the appropriate laws governing your state. Notaries are advised to seek the advice of an attorney in their state if they have legal questions about how to notarize.
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