How to become a Colorado Notary

Abbreviation: CO | 38th State | Statehood: August 1, 1876 |
How to become a notary in Colorado
To become a notary in Colorado, a notary applicant must meet all of the following requirements:
  1. Be 18 years or older
  2. Be a United States citizen or a permanent resident alien
  3. Be a resident of Colorado
  4. Be able to read and write the English language
  5. Have never been convicted of a felony
  6. Not have been convicted of a misdemeanor involving dishonesty in the past five years
  7. Not have had a notary public commission ever revoked
Qualifications for becoming a notary in Colorado
In order to become a Colorado notary and receive a Colorado notary public commission, a notary applicant must:
  1. Meet the eligibility requirements provided in the previous section.
  2. Apply online (the Secretary of State no longer accepts paper documents) and attach scanned copies of (1) an affirmation (PDF) form that is signed and notarized; (2) both sides of an acceptable form of identification; (3) a notary training certificate; (4) a notary exam certificate; (5) both sides of his or her permanent resident card or visa if the applicant is not a U.S. citizen.
  3. Include a filing fee of $10, which can be paid online by credit or debit card.
  4. Include a sample of the applicant’s official signature in his or her notary application.
  5. Upon approval of the notary application, the Secretary of State will issue a certificate of authority. The notary may record his or her certificate of authority in any county of this state.After the recording, the county clerk will issue a certificate that confirms the person is a notary public.
  6. To apply online, visit http://www.sos.state.co.us/pubs/notary/formsList.html or click here.

Can a non-resident become a notary in Colorado?
No. A notary applicant who is not a legal resident of Colorado does not qualify for a Colorado notary public commission.

Is a Colorado notary bond required to become a notary in Colorado?
No. A Colorado notary does not have to be bonded in Colorado pursuant to the Colorado notary statute.

Do I need an Colorado notary errors & omissions insurance?
Optional. Errors and Omission insurance is designed to protect notaries public from liability against unintentional notarial mistakes or omissions that resulted in financial damages to the public or a document signer. The American Association of Notaries encourages Colorado notaries to purchase an errors and omissions insurance policy for their protection against liability. For additional information, visit our website at www.usnotaries.com or by calling (800) 721-2663 or click here.

How much does it cost to become a notary in Colorado?
To become a notary in Colorado, an applicant must include a $10 filing fee when submitting his or her notary web application for appointment or reappointment, plus the cost of the required official stamp, notary journal, and notary training course offered by an educational vendor.

How long is the term of a notary public commission in Colorado?
A Colorado notary is commissioned for a term of four years from the date of appointment. However, a notary’s commission may be rendered void by resignation, death, revocation, or when the notary public ceases to reside in Colorado.

Where can I perform notarial acts?
A Colorado notary has statewide jurisdiction and may perform notarial acts in any county at any location in Colorado. Likewise, a Colorado notary may not perform notarial acts outside this state.

Who appoints Colorado notaries public?
The Secretary of State appoints Colorado notaries public.

 

To contact the Secretary of State:

 

Secretary of State
Business and Licensing Division
Notary Program
1700 Broadway, Suite 200
Denver, Colorado 80290
(303) 894-2200 & Press 4

How to renew your Colorado notary commission:
A Colorado notary can renew online up to 90 days before the notary’s commission expires. To renew online, the notary must attach scanned copies of (1) his or her identification; (2) a certificate of completion for an approved notary training course, if needed; (3) a certificate showing successful completion of the online notary exam, if needed; and include the reappointment application filing fee. To initiate the reappointment process click here, or visit the Secretary of State’s office at https://www.sos.state.co.us/pubs/notary/home.html?menuheaders=7

Are there any exams or notary course requirements to become or renew your Colorado notary commission?
Colorado law requires first-time notary applicants and inactive notaries whose commission has been expired for more than 30 days to complete a notary training course and pass the notary exam provided by the Secretary of State. Renewing Colorado notaries do not have to retake a notary training course or take the notary exam if they submit their application for reappointment before the expiration of their current commission or if their commission has been expired less than 30 days. A new applicant and an inactive notary have two options for taking their notary training course through (1) an approved educational vendor who offers a classroom or online course for a fee; or (2) a free class offered by the Office of the Secretary of State. To take the free class offered by the Office of the Secretary of State, a pre-registration is required for there is limited space. For more information, contact the Secretary of State’s office by calling (303) 894-2200 & press 4.

Do I need to purchase a notary stamp in Colorado?
Colorado notary laws require all notaries public to use a rectangular rubber ink stamp with a rectangular outline or border to authenticate all notarial acts. The Colorado notary law provides the legal specifications regarding the layout and the information required on notary stamps.

 

Dimensions: Colorado law does not specify a particular size or ink color.

 

Required Elements: The official seal must contain the following elements:

  • The legal name of the notary exactly as the name on the notary certificate
  • The words “Notary Public”
  • The words “State of Colorado”
  • The notary’s identification number
  • The notary’s commission expiration date
  •  

    A notary public shall not provide, keep, or use a seal embosser(CRS 12-55-112[4]).

    Is a notary journal required in Colorado?
    Yes. Colorado notary laws require all Colorado notaries to record all notarial acts performed in a journal. However, a notary public is not required to record in a journal a document he or she notarized if the original or copy of the original or electronic record that contains all of the journal’s information is retained by the notary’s firm or employer in the regular course of business.The American Association recommends that Colorado notaries record every notarial act in a permanently bound journal even though it is not required by law. For Colorado notary supplies, visit our website at www.usnotaries.com or by calling (800) 721-2663 or click here.

    How much can a Colorado notary charge for performing notarial acts?
    Colorado notary fees are set by the Secretary of State by statute. The maximum allowable fees a Colorado notary can charge for notarial acts are listed below:
  • Acknowledgments - $5.00
  • Oaths or affirmations - $5.00
  • Jurats - $5.00
  • Copy certifications - $5.00
  • Electronic signatures - $10.00
  • What notarial acts can a Colorado notary public perform?
    A Colorado notary public is authorized to perform four notarial acts:
  • Take acknowledgments
  • Administer oaths or affirmations
  • Take depositions, affidavits, and verifications
  • Copy certification
  • Can I perform electronic notarizations in Colorado?
    The State of Colorado has specific statutory and regulatory provisions regarding electronic notarization pursuant to the Colorado Revised Statutes, Title 12, Article 55 (Notaries Public), Section 12-55-106.5 and 8 CCR 1505-11. The Code of Colorado Regulations dictates that a notary must submit a notice of intent on the approved form and receive approval from the Secretary of State before the notary public may electronically notarize a document. To begin the application process to be commissioned as an electronic notary public, visit the Secretary of State website, Log in to their online system, and look for the eNotary Application link on the left sidebar. It is mandatory that an electronic notary include his or her notary identification number in every electronic notarization. First and foremost, the Colorado notary statute and rules mandate that the document principal must be in the presence of the Colorado electronic notary physically close enough to see, hear, communicate, and give identification credentials to each other without reliance on an electronic device such as a telephone, computer, video camera, or facsimile machine at the time of the execution of the electronic notarization. All the same rules and regulations that apply to a traditional, paper notarization also apply to an electronically signed document including, but not limited to, personal appearance before the notary public.

    How do I change my address?
    A Colorado notary must notify the Secretary of State within 30 days after any change to the notary’s home or business address. In the case of a home address change, the notary can print a Notary Commission Certificate with the new address. To file an address change, visit the Secretary of State website at https://www.sos.state.co.us/pubs/notary/home.html?menuheaders=7 or log in here using the notary’s ID and password.

    How do I change my name on my notary commission?
    A Colorado notary must submit a sample of his or her handwritten official signature to the Secretary of State within 30 days after any changes to the notary’s name. A copy of an acceptable identification that shows the notary’s new name is also required. To file a name change, visit the Secretary of State website at https://www.sos.state.co.us/pubs/notary/home.html?menuheaders=7 or log in here using the notary’s ID and password.

    Death/Resignation/Removal:
    A Colorado notary or his or her representative is required to send a signed letter to the Secretary of State’s office if the Notary: (1) no longer maintains residence in Colorado during the entire term of appointment; (2) no longer wishes to hold the office of notary public; (3) is deceased; and (4) is duty-bound to resign by court order or the Secretary of State’s revocation process. The signed letter to the Secretary of State must include the notary’s journal, any other papers relating to the notary’s notarial acts, and notary seal. To download the Notary Public Resignation Form, visit https://www.sos.state.co.us/pubs/notary/home.html?menuheaders=7 or click here.

    Prohibited Colorado notarial acts:
    These notary’s conducts provide a basis for disciplinary action
  • Submitting an application for commission and appointment that contains substantial material misstatement or omission of fact
  • Knowingly using false or misleading advertising in which such notary presents that such notary has powers, duties, rights, or privileges that such notary does not possess by law
  • Engaging in the unauthorized practice of law
  • Performing any notarial act when the notary’s commission is suspended
  • Soliciting, or accepting compensation to obtain relief of any kind on behalf of another from any officer, agency, or employee of the state of Colorado of the United States
  • Engaging in conduct that constitutes a deceptive trade practice
  • Using the phrase “notario” or “notario publico” to advertise notary services
  • Advertising or promoting himself or herself as an immigration specialist or consultant
  • Advising or assisting another person in determining the person’s legal or illegal status for purposes of immigration matters
  • Advising or assisting another person in applying or selecting benefit, visa, or program related to immigration matters
  • Advising or assisting another person in completing forms related to immigration matters
  • Demanding or accepting fees to assist in immigration matters
  • Overcharging fees for notary services
  • Notarizing a document without the signer being present at the time of the notarization
  • Notarizing documents that contain blanks
  • Certifying a copy of a recordable document such as a birth certificate
  • Leaving a notarial certificate incomplete
  • Notarizing a signature on a document when the signer was not identified by satisfactory evidence of identification
  • Notarizing a document under any other name than his/her commission name
  • Notarizing a document that the notary has a financial/beneficial interest in or is named as a party to the transaction
  • Notarizing his or her signature on a document
  • Notarizing a document if the notary will receive directly from the notarized document a commission, fee, advantage, right, title, interest, cash, property, or other consideration exceeding the normal notarial fees
  • Using an electronic signature without a document authentication number
  • Willfully violating the duties imposed by statute, or unlawfully using a notary journal, seal, electronic signature, or other papers or records relating to notarial acts
  • Notarizing a document when the signer was under duress or being coerced
  • Notarizing a document for a signer who did not have basic competence and understanding of the document
  • Notarizing a document when the signer was obviously drunk or drugged or otherwise too disoriented to communicate or understand the transaction
  • Notarizing a document for a underage signer who did not fully understand the signing and swearing of the document
  • Notarizing documents that have pre- or post-date notarial certificates.
  • Official notarial misconduct:
    Colorado Notaries public, who commit official misconduct, may be subject to criminal liability, civil liability, disciplinary action, and other official matters. A Colorado notary who knowingly and willfully violates the duties imposed pursuant to §12-55-116 commits official misconduct and is guilty of a class 2 misdemeanor. A notary public is prohibited from engaging in conduct that constitutes a deceptive trade practice pursuant to §6-1-727. Any person who acts as a notary public while not lawfully appointed and commissioned to perform notarial acts is guilty of a class 2 misdemeanor pursuant to §12-55-117. Any person who unlawfully possesses and uses a notary’s journal, an official seal, a notary’s electronic signature, or any papers, copies, or electronic records relating to notarial acts is guilty of a class 3 misdemeanor pursuant to §12-55-118.

    Colorado notary laws and regulations:
    Title 12, Article 55 (Notaries Public), of the Colorado Revised Statutes

     

    Part 1, General Provisions (Notaries Public Act)

     

    Part 2, Uniform Recognition of Acknowledgment Act

    https://www.sos.state.co.us/pubs/notary/files/article55.pdf

     

    Rules Concerning Electronic Notarization (8 Code of Colorado Regulations)

    http://www.sos.state.co.us/CCR/GenerateRulePdf.do?ruleVersionId=5991&fileName=8%20CCR%201505-11

    Colorado Notarial Certificates:
    Click here to view your state's notarial certificates.

    Revised: November 2017

    Legal disclaimer: The American Association of Notaries makes no claims, promises, or guarantees about the accuracy, completeness, or adequacy of the information contained on this page. Information this page is not intended as legal advice. We are not attorneys. We do not pretend to be attorneys. Though we will sometimes provide information regarding federal laws and statutes and the laws and statutes of each state, we have gathered the information from a variety of sources. We do not warrant the information gathered from those sources. It is your responsibility to know the appropriate laws governing your state. Notaries are advised to seek the advice of an attorney in their state if they have legal questions about how to notarize.
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