How to become an Idaho Notary

Abbreviation: ID   |   43rd State   |   Statehood: July 3, 1890 |
How to become a notary in Idaho:
To become a notary in Idaho, a notary applicant must meet all of the following requirements:
  1. Be at least 18 years old of age
  2. Be a citizen or permanent legal resident of the United States
  3. Be a resident of, or have a place of employment or place of practice in, Idaho
  4. Be able to read and write
  5. Not be disqualified to receive a commission pursuant to Idaho Code §51-123
 
Qualifications for becoming a notary in Idaho:
In order to become an Idaho notary and receive an Idaho notary public commission, a notary applicant must:
  1. Meet the eligibility requirements provided in the previous section.
  2. Purchase an Idaho surety bond in the amount of $10,000.
  3. Complete the Notary Public Application Form online, print it out, and have it notarized.
  4. Submit the bond and application form to the Secretary of State with the $30.00 filing fee.
  5. After the issuance of the Notary Certificate, proceed to purchase an official stamping device.

State employees whose filing fee is paid for by their department must arrange for an inter unit journal (IUJ) to be issued before submitting the documents to the Secretary of State’s office. For commissioning information, check the Secretary of State website at https://sos.idaho.gov/notary/ or click here.

 
Can a non-resident become a notary in Idaho?
Yes. A non-resident can become an Idaho notary public if the person: (1) meets the qualifications as an Idaho resident; (2) maintains employment in Idaho; or (3) has a place of practice in Idaho.
 
Is an Idaho notary bond required to become a notary in Idaho?
Yes. An Idaho notary bond in the amount of $10,000 is required for new and renewing notaries public. The assurance in the form of a surety bond or its functional equivalent in the amount of $10,000 must be issued by: (1) a surety or other entity licensed or authorized to do business in Idaho; or (2) by the state Bureau of Risk Management if the notary applicant is regularly employed by the state and the notary public commission is required in the scope of that employment.
 
Do I need an Idaho notary errors & omissions insurance?
Optional. Errors and Omission insurance is designed to protect notaries public from liability against unintentional notarial mistakes or omissions that result in financial damages to the public or a document signer. The American Association of Notaries encourages Idaho notaries to purchase an errors and omissions insurance policy for their protection against liability.
 
How much does it cost to become a notary in Idaho?
To become a notary in Idaho, a notary applicant must include the $30 application processing fee when submitting his or her application for appointment or reappointment, plus the cost of the required notary stamp, and the optional notary journal.
 
How long is the term of a notary public commission in Idaho?
The term of office of an Idaho notary public is for six years, commencing with the date specified in the commission. However, a notary’s commission may be rendered void by resignation, death, revocation, or when the notary public ceases to reside or maintain employment or have a place of business in Idaho.
 
Where can I perform notarial acts?
An Idaho notary has statewide jurisdiction and may perform notarial acts in any county at any location in Idaho. Likewise, an Idaho notary public may not perform notarial acts outside this state.
 
Who appoints Idaho notaries public?
The Secretary of State appoints Idaho notaries public.

 

To contact the Idaho Secretary of State:

 

Mailing address:
Idaho Secretary of State
Notary Department
P.O. Box 83720
Boise, ID 83720-0080

 

Physical address:
Idaho Secretary of State
Notary Department
450 N. 4th Street
Boise, ID 83702
(208)332-2810 or (208) 334-2300

 
How to renew your Idaho notary commission:
An Idaho notary may apply 90 days before the expiration of his or her current commission by simply filling out the renewal application form and obtaining a new Idaho notary bond. For commissioning information, check the Secretary of State website at https://sos.idaho.gov/notary/instructions.html or click here. Recommissioning Idaho notaries can continue to use their current stamping devices.
 
Are there any exams or notary course requirements to become or renew your Idaho notary commission?
No. However, beginning July 1, 2019, the Secretary of State is required to provide an online educational course of study for Idaho notaries public in accordance with the Revised Uniform Law on Notarial Acts.
 
Do I need to purchase a notary stamp in Idaho?
Idaho law requires all Idaho notaries public to have an ink stamp with a serrated or milled-edge border that creates a circular or rectangular impression to authenticate all notarial acts. Section 51-117 of the Idaho Code provides the information required on all notary seals.

 

Required Elements: The notary stamping device must include the following elements:

  • The words “Notary Public”
  • The words “State of Idaho”
  • The notary public's name
  •  

    Nothing more is permitted on a notary stamping device. Note. Beginning October 1, 2018, the Revised Uniform Law on Notarial Acts mandates that all Idaho notaries are required to purchase a new notary seal with new dimensions and new required components. The new seal requirements are posted on the Secretary of State website at https://sos.idaho.gov/notary/New%20Notary%20Laws%20and%20You%20v2.pdf or click here.

     
    Is a notary journal required in Idaho?
    No. Idaho law does not require an Idaho notary public to record his or her notarial acts in a journal. However, the Idaho Secretary of State and the American Association of Notaries strongly recommend that Idaho notaries record their notarial acts either in a permanent, bound paper journal designed to deter fraud, or a permanent, tamper-evident electronic journal as a protective measure against liability. For Idaho notary supplies, visit our website at www.usnotaries.com or call (800) 721-2663 or click here.
     
    How much can an Idaho notary charge for performing notarial acts?
    Idaho notary fees are set by statute (IC §51-133). The maximum allowable fees that an Idaho notary public can charge for notarial acts are listed below:
  • Acknowledgments - $5.00
  • Jurats - $5.00
  • Oaths or affirmations - $5.00
  • Certify copy of a non-recordable document - $5.00
  • Witness or attest a signature - $5.00
  • Protests - $5
  •  

    Note: In addition to the notarial fee, a notary public may be compensated for actual and reasonable expense of travel to a place where the notarial act is to be performed.

     
    What notarial acts can an Idaho notary public perform?
    An Idaho notary public is authorized to perform the following notarial acts:
  • Take acknowledgments
  • Administer oaths and affirmations
  • Take verifications upon oath or affirmation
  • Witness or attest a signature
  • Certify or attest copies
  • Note protests of negotiable instruments(only certain notary employees of financial institutions)
  • Can I perform electronic notarizations in Idaho?
    The state of Idaho adopted the Revised Uniform Law on Notarial Acts, which became effective on July 1, 2017. This Act provides fundamental statutory provisions regarding the performance of notarial acts relating to electronic records. Idaho notaries will be able to register for authorization to perform electronic notarizations, but the notary must first: (1) complete and file the Authorization for Electronic Notarization form with the Secretary of State; (2) select a tamper-evident technology that he or she intends to use to perform electronic notarizations; and (3) include a filing fee of $20 to process the application. Section 51-120 dictates that it is the notary’s responsibility to ensure that the technology he or she uses to perform electronic notarizations is sufficiently tamper-evident. The Idaho notary law requires the signer to personally appear before the notary public physically close enough to see, hear, communicate, and receive identification credentials of each other without reliance on an electronic device such as a telephone, computer, video camera, or facsimile machine at the time of the performance of the notarial act. Remote notarization through video, audio, or otherwise, is not permitted in Idaho. To obtain the Authorization for Electronic Notarization form, visit the Secretary of State website at https://sos.idaho.gov/notary/instructions.html or click here.
     
    How do I change my address?
    An Idaho notary whose residence changes during his or her term of appointment is required to provide a written notice to the Secretary of State within 30 days by completing a Notary Change Form and submitting a $5 filing fee. There is no filing fee for a written notice regarding a change of a mailing address. The Notary Change Form can be downloaded on the Secretary of State website at https://sos.idaho.gov/notary/instructions.html or clicking here.
     
    How do I change my name on my notary commission?
    An Idaho notary public whose name changes during his or her term of appointment is required to provide a written notice to the Secretary of State within 30 days by completing a Notary Change Form and submitting a $5 filing fee. The Notary Change Form can be downloaded on the Secretary of State website at https://sos.idaho.gov/notary/instructions.html or clicking here. The notary will receive an amended Certificate of Commission, which is required to purchase a new notary stamp with the new name.
     
    Death/Resignation/Removal:
    An Idaho notary public, or his or her representative, is required to send a signed letter to the Secretary of State’s office if the Notary: (1) no longer maintains residence in Idaho during the entire term of appointment; (2) no longer maintains employment in Idaho; (3) no longer has a place of practice in Idaho; (4) no longer wishes to hold the office of notary public; (5) is deceased; (6) no longer is a state employee; and (7) is duty-bound to resign by court order or the Secretary of State’s revocation process. In all of the above events, a notary or notary’s representative must destroy the notary’s official seal.

    Prohibited Idaho notarial acts:
    These notary’s conducts provide a basis for disciplinary action:
  • Preparing, drafting, selecting, or giving advice concerning legal documents
  • Performing acts that constitute the practice of law
  • Using the phrase “notario” or “notario publico” to advertise notary services
  • Advertising or promoting himself/herself as an immigration specialist or consultant
  • Representing a person in a judicial or administrative proceeding relating to immigration to the United States, United States citizenship, or related matters
  • Receiving compensation for performing any immigration-related activities
  • Knowingly using false or misleading advertising in which such notary presents that such notary has powers, duties, rights, or privileges that such notary does not possess by law
  • Charging more than the fee prescribed by law for notarial services
  • Notarizing a document without the signer being present at the time of the notarization
  • Notarizing a signature on a document when the signer’s identity was not established by satisfactory evidence of identity
  • Certifying a copy of a recordable document
  • Signing under any other name than his/her commissioned name
  • Notarizing a document that is incomplete
  • Signing a notarial certificate that contains false statements
  • Affixing his/her notary signature and seal to an incomplete notarial certificate
  • Notarizing a document that did not include a notarial certificate
  • Making a false notarial certificate or writing containing statements known to the notary to be false
  • Making a fraudulent, dishonest, or deceitful misstatement or omission in the application for a notary public commission
  • Being convicted of any felony or a crime involving fraud, dishonesty, or deceit
  • Failing to maintain a surety bond as required by law
  • Notarizing a document in which the notary or the notary’s spouse was a party and/or in which either of them had a direct beneficial interest
  •  
    Official notary misconduct:
    Idaho notaries public, who knowingly and willfully commit official misconduct, may be subject to criminal liability, civil liability, disciplinary action, and other official matters.

    Idaho notary laws and regulations:
    Idaho Code, Title 51, Chapter 1 (Revised Uniform Law on Notarial Acts)

     

    https://legislature.idaho.gov/statutesrules/idstat/Title51/T51CH1/

     

    Idaho Notary Public Handbook (November 2017)

     

    https://sos.idaho.gov/notary/Idaho_Notary_Handbook.pdf

     
    Idaho Notarial Certificates:
    Click here to view Idaho notarial certificates.

    Revised: November 2017

    Legal disclaimer: The American Association of Notaries makes no claims, promises, or guarantees about the accuracy, completeness, or adequacy of the information contained on this page. Information this page is not intended as legal advice. We are not attorneys. We do not pretend to be attorneys. Though we will sometimes provide information regarding federal laws and statutes and the laws and statutes of each state, we have gathered the information from a variety of sources. We do not warrant the information gathered from those sources. It is your responsibility to know the appropriate laws governing your state. Notaries are advised to seek the advice of an attorney in their state if they have legal questions about how to notarize.
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