To become a Mississippi notary public, a person must meet all of the requirements listed below:
- Be 18 years of age or older
- Be a citizen or legal resident of the United States
- Be a resident of the State of Mississippi and have resided in the county of residence for at least thirty (30) days prior to the submission of the application
- Be able to read and write the English language
- Not have been convicted of a felony
Follow these steps to obtain a Mississippi notary public commission:
- First, meet the eligibility requirements.
- Next, properly complete and submit the notary application form with a $5,000 bond, the oath of office, and $25 filing fee. Click here to download the application form.
Non-Resident Mississippi Notary:
Mississippi Notary Bond:
Required. A $5,000 notary bond is required for new and renewing notaries. Please visit the American Association of Notaries’ website at www.usnotaries.com
to purchase and receive a bond via email in one business day, or by calling 800.721.2663.
Notary Errors & Omissions Insurance:
Optional. A notary public is liable to any person for damages that result from his/her official misconduct. The American Association of Notaries strongly recommend Mississippi notaries public to insure themselves against claims of negligence through the purchase of a Notary Errors and Omissions insurance. To purchase this insurance policy, please visit our website at www.usnotaries.com
, or by calling 800.721.2663.
A $25 filing fee is required for new and renewal notary applications.
Mississippi Notary Term:
Secretary of State
Business Services Division
P.O. Box 136
Jackson, MS 39205-0136
Notary Commission Renewal:
A notary may apply 90 days before the expiration date of the current notary commission by completing the renewal application.
Mississippi Notary Stamp/Notary Seal:
Type – embosser or rubber-inked stamp
Shape – round with a border in a circular shape with a diameter of no less than one and one-half inches and no larger than two and one-half inches surrounding the required words
Dimensions – a circular form not more than two inches in diameter, or a rectangular form not more than one inch in width and 2 ˝ inches in length
Required elements - the notary’s commission name, the identification number of the notary’s commission, and the words “Notary Public,” “State of Mississippi,” “Commission Expires: ___,” and “County: ___.” The seal must be under lock and key and only accessible to the notary. An embosser seal with the required elements may be used, but not in lieu of the rubber ink stamp
Note: If the notary seal is stolen, the notary must notify the Secretary of State within 10 days and provide a copy or number of any pertinent police report.
Required. A notary shall keep, maintain, protect, and provide for lawful inspection a chronological official journal of notarial acts in a permanently bound book with numbered pages. A notary shall keep no more than one active journal at the same time. If the record book is stolen, lost, destroyed, damaged, or otherwise rendered unusable, the notary must notify the Secretary of State within 10 days by any means providing a tangible receipt or acknowledgment with a copy of the police report. For Mississippi notary supplies, please contact the American Association of Notaries by calling (800) 721-2663 or visiting our website at www.usnotaries.com
Notary fees are set by state law. A notary public is allowed to charge for each notarial act, but not more than:
- Acknowledgments - $5.00
- Oaths or affirmations - $5.00
- Jurats - $5.00
- Signature witnessing - $5.00
- Other notarial acts - $5.00
Note: A notary may charge for travel if the notary and the person requesting the notarial act agree upon the travel fee in advance of the travel, and the notary must inform the person that the travel fee is separate from the notarial fees. Notaries who charge for their notarial services shall conspicuously display in their places of business, or present to each principal outside their places of business, an English-language schedule fee for notarial acts.
A Mississippi notary has the authority to:
- Take acknowledgments
- Administer oaths and affirmations
- Perform jurats
- Witness signatures
- Protest instruments
- Perform any other acts authorized by law
The State of Mississippi has not adopted rules and/or procedures for electronic notarizations. However, Mississippi has enacted the Uniform Electronic Transactions Act, Mississippi Code Annotated, Title 75 Chapter 12, Sections 75-12-1 through 75-12-39. See Section 75-12-21, which authorizes a notary’s electronic signature.
Required. Within 30 days after the change of a notary’s residence, business, or mailing address, the notary must file with the Secretary of State a signed notice of the change, giving both old and new addresses on their prescribed form along with a filing fee of $20. If the notary moves to a new county, the notary must obtain a new seal or stamp showing the new county of residence. Click here
to download the change of address form.
Required. Within 30 days after the change of a notary’s name by court order or marriage, the notary shall send to the Secretary of State a signed notice of the change, giving both former and new names, along with a copy of any official authorization for such a change and a filing fee of $20. A notary with a new name shall continue to use the former name in performing notarial acts until the preceding steps have been completed, at which point the notary shall use the new name, obtain a new seal, and a new bond. Click here
to download the name change form.
Required. A notary who resigns his or her commission shall notify the Secretary of State by a signed notice indicating the effective date of resignation on a prescribed form. Notaries who cease to reside in or to maintain a regular place of work or business in Mississippi, or becomes permanently unable to perform their notarial duties, shall resign their notary commissions. Within 30 days after the effective date of resignation, notaries must send to the Circuit Clerk of the County where they reside their notarial journals. If a notary dies during the term of commission, the notary’s personal representative shall notify the Secretary of State of the death in writing, and the representative shall destroy or deface all notary seals. Within six months after the notary’s death, the representative shall also send the notary’s journal(s) to the Circuit Clerk of the County of residence. Click here
to download the Notary Resignation or Death form.
A notary public may not:
- Perform acts that constitute the practice of law
- Use the phrase “notario” or “notario publico” to advertise notary services
- Advertise as an immigration consultant, immigration paralegal, or expert on immigration matters unless the notary public is an accredited representative of an organization recognized by the board of immigration appeals pursuant to federal law
- Notarize a document without the signer being in the notary’s presence
- Notarize the signature of a signer if the identity has not been established by satisfactory evidence
- Notarize for a signer who does not understand the nature and effect of the document
- Notarize for a signer who is not acting of his or her own will
- Notarize a document that does not contain a notarial certificate
- Provide or send a signed or sealed notarial certificate to another person with the understanding that it will be completed or attached to a document outside the presence of the notary
- Notarize a document to which he or she is a party or in which he or she is named
- Notarize a document from which he will receive a direct or indirect commission, fee, advantage, right, title, interest, cash, property, or other consideration exceeding in value the fees specified by notary laws
- Notarize his or her own signature
- Notarize a document that contains blanks or is incomplete
- Draft, edit, or amend a certificate where the document presented does not contain an acceptable certificate
- Execute a certificate that contains information known to the notary to be false
- Affix an official signature or seal on a certificate that is incomplete
- Certify or authenticate a photograph
- Notarize for a spouse, relatives, or other persons residing in the same household
- Influence a person either to enter into or avoid a transaction involving a notarial act by the notary
- Sign a notarial certificate under any other name than the one under which he or she was commissioned
- Perform a notarial act with the intent to deceive or defraud
- Certify or authenticate a copy of any official government document
- Use the official notary title or seal to endorse, promote, denounce, or oppose any product, service, contest, candidate, or other offering
- Perform a notarial act that is going to be used for an unlawful or improper purpose
Notaries public who commit official misconduct may be subject to criminal liability, which may include the revocation of their notary public commissions.
to view your state's notarial certificates.