Become an Oklahoma Notary

Abbreviation: OK | 46th State | Statehood: November 16, 1907 |
Eligibility:
To become an Oklahoma notary public, a person must meet all of the requirements listed below:

  • Be 18 years of age or older
  • Be a citizen of the United States
  • Be a legal resident of Oklahoma or an out-of-state resident who is employed within Oklahoma
  • Be able to read and write English
  • Not have been convicted of a felony

Qualifications:
The process for receiving an Oklahoma notary public commission, is as follows:

  • The applicant must first meet the eligibility requirements.
  • Properly complete and submit a notary application form to the Secretary of State with a $25 filing fee. The application must include a daytime telephone number, an e-mail address, place of employment, residence address, and the signature of the applicant exactly as the applicant will sign documents as a notary public. The applicant must use the same name he or she will use to sign documents as a notary public. You may complete your application online at the Secretary of State website.
  • Once the notary commission is approved and delivered to the notary, within 60 days from the issuance of the notary commission, the notary must purchase a $1,000 notary bond and seal. The notary must then file a surety bond, oath of office, the loyalty oath, an impression of the official notary seal, and his or her official notary signature with the Secretary of State within 60 days. There is a $10 filing fee. A notary public may not perform any notarial acts until his or her bond, official seal, oath of office, and loyalty oath has been received and approved by the Secretary of State. The Secretary of State may revoke the commission of a notary if the notary fails to submit the items listed herein within 60 days.

Non-Resident Oklahoma Notary:
Permitted. An out-of-state resident who is employed within Oklahoma may apply for an Oklahoma notary public commission. A notary who ceases to reside or work in Oklahoma must resign his/her notary commission.

Oklahoma Notary Bond:
Required. A bond in the amount of $1,000 is required for new and renewing notaries public. Please visit the American Association of Notaries’ website at www.usnotaries.com to purchase and receive a notary surety bond via email in one business day. You may also contact our office by calling 800.721.2663. The Secretary of State may revoke the commission of a notary if the notary fails to submit the surety bond, oath of office, impression of the official notary seal, and notary signature within 60 days.

Notary Errors & Omissions Insurance:
A notary public is liable to any person for damages that result from his or her official misconduct. The American Association of Notaries strongly recommends that Oklahoma notaries public insure themselves against claims of negligence through the purchase of Notary Errors and Omissions insurance. Visit our website at www.usnotaries.com for more information and/or to purchase E&O insurance. You may also contact our office by calling 800.721.2663.

Filing Fee:
A $25 filing fee is required for new applications and $20 for renewal applications.

Oklahoma Notary Term:
Four years.

Jurisdiction:
Statewide.

Appointment:
Secretary of State
Notary Public Services
421 NW 13th St., Suite 210
Oklahoma City, OK 73103
(405) 521-2516 (Questions)
(405) 521-3912 (Form Requests)

Notary Commission Renewal:
A notary public may apply six weeks prior to the expiration of his or her current notary commission by completing a renewal application form and submitting a $20 filing fee. The Secretary of State may refuse to renew the commission of a notary upon knowledge of a felony conviction and/or upon receipt of a court judgment against the notary for performing a false or fraudulent notarial act.

Education/Testing:
None Required.

Oklahoma Notary Stamp/Notary Seal:
Required.

Type — embosser or rubber-inked stamp

Ink color - any color as long as the seal can be reproduced under photographic methods

Shape — circular or rectangular

Required elements -- notary public’s name and the words “Notary Public” and “State of Oklahoma.” The expiration date and commission number may be part of the notary stamp or seal.

Within 10 days after the loss of a notary seal, the notary public must deliver to the Secretary of State a written notice of the loss or theft and the date the seal was first discovered missing. In addition, the notary should notify the appropriate law enforcement agency in the case of theft. When purchasing a replacement seal, it is advisable to have a character or symbol added to the seal to distinguish it from the missing one. Within ten (10) days after purchasing a new seal, the notary must notify the Secretary of State in writing of the date of purchase and the distinguishing character or symbol added to the new seal.

Record Book:
None Required. The Secretary of State and the American Association of Notaries strongly recommend that Oklahoma notaries public record every notarial act in a notary record book or journal.

State law does require a notary public keep a log of all absentee ballot affidavits they notarize for at least two years after the date of the election. For Oklahoma notary supplies, please contact the American Association of Notaries by calling 800.721.2663 or visiting our website at www.usnotaries.com

Notary Fees:
Notary fees are set by state law. A notary public is allowed to charge for each notarial act, but not more than:

  • Acknowledgments - $5.00
  • Oaths or affirmations - $5.00
  • Jurats - $5.00
  • Protests - $5.00
  • Copy certifications - $5.00
Note: A notary may not charge a fee to notarize an absentee ballot.

Authority:
An Oklahoma notary public has the authority to:

  • Take acknowledgments
  • Administer oaths and affirmations
  • Take verifications upon oath or affirmation
  • Witness or attest signatures
  • Protest instruments
  • Certify or attest to a copy of a document
  • Exercise such other powers and duties as by law of nations and commercial usage may be performed by notaries public

Electronic Notarization:
The State of Oklahoma has not enacted/adopted statutes, rules, and/or procedures for electronic notarizations.

Address Change:
A notary public must submit a written notification to the Secretary of State or change the address online within 30 days after a change of residence address (or employment address if a non-resident notary public). The notary is not required to file a new bond or obtain another seal if the notary moves from one county to another.

Name Change:
If a notary public’s name has legally changed, the notary may continue to use his or her former name as issued on the existing commission until it expires. If a notary public wishes to use the new name, a letter of resignation will need to be submitted and a new application must be filed with the Secretary of State with a fee of $25. The name change will establish a new commission and expiration date. It will be necessary for the notary to purchase a new seal and obtain a new bond for filing with the court clerk.

Death/Resignation/Removal:
A notary public who resigns his or her notarial commission shall deliver to the Secretary of State a notice of resignation and the effective date of the resignation. A notary who ceases to reside or work in Oklahoma must resign his or her commission. If a notary dies during the term of commission, the notary’s heirs or personal representative, as soon as reasonably practicable, must deliver a signed notice of the date of death to the Secretary of State. The notary seal must be destroyed upon resignation or death. The Secretary of State may revoke the commission of a notary upon knowledge of a felony conviction and/or upon receipt of a court judgment against the notary for performing a false or fraudulent notarial act.

Prohibited Acts:
A notary public may not:

  • Prepare, draft, select, or give advice concerning legal documents and immigration documents
  • Prepare, assist, or give legal advice on any proceeding, filing, or action affecting the immigration or citizenship status of another person
  • Perform acts that constitute the practice of law
  • Use the phrase “notario” or “notario publico” to advertise notary services
  • Hold himself/herself out as an immigration specialist
  • Overcharge fees for notary public services
  • Notarize his or her own signature
  • Sign a notarial certificate under any other name than the one under which the notary was commissioned
  • Notarize a document without the signer being present at the time of the performance of the notarial act
  • Notarize more than 20 absentee ballots
  • Notarize a document if the notary has a beneficial interest in it or is a party to it

Criminal Violation:
A notary public convicted of violating the notary statutes by providing immigration services shall be guilty of a misdemeanor and shall be subject to a fine not to exceed $1,000.00. Upon receipt of a final judgment against a notary public from an Oklahoma district court or its equivalent from a foreign jurisdiction for such violation, the Secretary of State shall revoke the appointment of the notary public for a period of eight years. If a notary public neglects or refuses to include the commission expiration date on every notarial act he or she performs, the notary shall be deemed guilty of a misdemeanor, and upon conviction shall be fined a sum not to exceed $50.00.

Notarial Certificates:
Click here to view your state's notarial certificates.

Revised: February 2016

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