Become an Illinois Notary
- Be 18 years of age or older
- Be a resident of the State of Illinois for at least 30 days, or a non-resident of a state bordering Illinois who has worked or maintained a business in Illinois for 30 days preceding the application
- Be a citizen of the United States or an alien lawfully admitted for permanent residence in the United States
- Be able to read and write the English language
- Not have been convicted of a felony
- Not have had a notary commission revoked during the past 10 years
- Meet the eligibility requirements
- Properly complete and submit a notary application form to the Secretary of State with a $10 filing fee and include a copy of the $5,000 bond
- Each notary public application must include a legible photocopy of the applicant’s driver’s license or a state-issued identification card
- After the applicant is approved for appointment, a specimen signature and a filing fee of $5.00 must be recorded with the county clerk where the applicant resides or where the non-resident works or maintains a business. If the appointment is not filed with the county clerk within 60 days, the county clerk will return the commission to the Secretary of State and the commission will be cancelled.
- Click here to download the application forms - -
Index Department, Notary Division
111 East Monroe Street
Springfield, IL 62756
Type – rubber stamp
Ink color – black ink capable of photographic reproduction
Shape – Rectangular
Dimensions – not more than one (1) inch in height by two and one-half (2 ˝) inches in length
Required elements - notary’s official name, the words “Official Seal,” “Notary Public,” “State of Illinois,” and “My Commission expires (date).” The seals must have a serrated or milled edge border. If a notary seal is stolen, the notary public must report the theft to the police. If a notary public loses his/her notary seal, Secretary of State recommends that the notary resign his/her notary commission.
Note--Effective June 1, 2009, a notary who performs a notarial act involving a document of conveyance that transfers or purports to transfer title to residential real property located in Cook County, Illinois, must create a notarial record with very specific details regarding the notarial act. Click here to download the application forms-- http://www.cyberdriveillinois.com/departments/index/notary/home.html.
- Acknowledgments $1.00
- Oaths or affirmations $1.00
- Protests $1.00
- Take acknowledgments
- Administer oaths or affirmations
- Witness or attest a signature
- Perform any other act authorized by law
Note--A notary may not issue certified copies of any document.
- Use any name or initial in signing certificates other than the one by which he or she was commissioned
- In any document, stationery, letterhead, business card, or other written material translate from English into another language terms or titles including, but not limited to, notary public, notary, licensed, attorney, lawyer, or any other term that implies the person is an attorney (including the word “notario publico”)
- Acknowledge any instrument in which the notary’s name appears as a party to the transaction
- Affix his signature to a blank form, affidavit, or certificate of acknowledgment and deliver that form to another person with the intent that it be used as an affidavit or acknowledgment
- Take the acknowledgment of or administer an oath to any person whom the notary actually knows to have been adjudged to be mentally ill by a court of competent jurisdiction and who has not been restored to mental health as a matter of record
- Take the acknowledgment of any person who is blind until the notary has read the instrument to the person
- Take the acknowledgment of any person who does not speak or understand the English language, unless the nature and effect of the instrument to be notarized is translated into a language that the person does understand
- Change anything in a written instrument after it has been signed by anyone
- Prepare any legal instrument or fill in the blanks of any instrument other than a notary certificate; however, this prohibition shall not prohibit an attorney, who is also a notary public, from performing notarial acts for any documents he or she prepares
- Use facsimile signature stamps in signing his or her official certificates
Revised: August 2013
Notary bonds and errors and omissions insurance policies provided by this insurance agency, American Association of Notaries, Inc., are underwritten by Western Surety Company, Universal Surety of America, or Surety Bonding Company of America, which are subsidiaries of CNA Surety. American Association of Notaries is owned by Kal Tabbara, a licensed insurance agent.