To become a Minnesota notary public, a person must meet all of the requirements listed below:
- Be 18 years of age or older
- Be a resident of the state of Minnesota, or a resident of IA, ND, SD, or WI
Obtaining a Minnesota notary public commission requires following these steps:
- First, the applicant must meet the eligibility requirements.
- Then, the applicant must properly complete and submit a notary application form to the Secretary of State with a $120.00 filing fee. Click here to download the application form -
- Once approved, the notary must register with the county of residence and pay a $20.00 filing fee.
- The notary must next contact his or her resident county to find out where to go to register his or her commission. Failure to register with your resident county may result in a civil penalty fee imposed by the Commissioner of the Department of Commerce of Minnesota responsible for the enforcement actions pertaining to a notary’s misconduct.
Non-Resident Minnesota Notary:
Permitted. A resident of a county of Wisconsin, Iowa, North Dakota, or South Dakota that shares a boundary with the state of Minnesota may apply. Non-residents must designate the Secretary of State as their agent for service of process. The commission of a non-resident notary must be recorded in the Minnesota county that the non-resident designated as the place for filing the notary commission.
Minnesota Notary Bond:
None Required. A notary bond is intended to protect the public from a notary’s negligence. Notaries are encouraged to purchase a notary bond to insure themselves against claims of negligence.
Notary Errors & Omissions Insurance:
Optional. A notary public is liable to any person for damages that result from his or her official misconduct. The American Association of Notaries strongly recommends that Minnesota notaries public insure themselves against claims of negligence through the purchase of Notary Errors and Omissions insurance.
A $120.00 filing fee is required for new and renewal notary applications.
Minnesota Notary Term:
Five years or less; commissions expire on January 31 of the fifth year following the year of issue.
Office of the Secretary of State
Retirement Systems of MN Building
60 Empire Drive, Suite 100
St. Paul, MN 55103
(651) 296-2803, Toll Free 877-551-6767, Option 3
Notary Commission Renewal:
A notary may apply for renewal six months before the expiration of his or her current commission by completing a renewal application form online or by mail. A notary must also contact his or her resident county office for filing and fee requirements. The time to renew is between August 1 and January 31 of each year.
Minnesota Notary Stamp/Notary Seal:
Type – inked stamp
Ink color – any color as long as the seal can be reproduced under photographic methods
Shape – rectangular
Dimensions – not more than ľ” of an inch vertically by 2 ˝” inches horizontally
Required elements - the Seal of the State of Minnesota, the notary’s commission name, the words “Notary Public,” and “My commission expires_________.” The seals must have a serrated or milled edge border. The notary is not legally required to place a physical stamp or seal on specific plats if the notarial certificate includes the jurisdiction, the name and title of the notarial officer, and the commission expiration date and the information is printed in pen and ink or typewritten on the plat.
None Required. It is strongly recommended by the Secretary of State and the American Association of Notaries that Minnesota notaries public record every notarial act in a notary journal. For Minnesota notary supplies, please contact the American Association of Notaries by calling 800.721.2663 or visiting our website at www.usnotaries.com
Notary fees are set by state law. A notary public is allowed to charge for each notarial act, but not more than:
- Acknowledgments - $5
- Oaths or affirmations - $5
- Protests - $5
- For any affidavit or paper for which provision is not made herein - $5 per folio and $0.20 per folio for copies
- For recording each instrument required by law to be recorded by the notary - $5
A Minnesota notary has the authority to:
- Take acknowledgments
- Administer oaths and affirmations
- Take and certify all depositions
- Protest instruments
- Witness or attest a signature
- Certify copies of non-recordable documents
Effective July 1, 2006, the State of Minnesota enacted electronic notary laws pursuant to the Minnesota Statutes 358 and 359. Minnesota notaries must have the capability to perform electronic notarizations before obtaining the approval of the Secretary of State to perform electronic notarizations. To apply for E-Notarization Authority, the notary must complete the E-Notarization application form. To obtain the form, click here: https://notary.sos.state.mn.us
Required. A notary must notify the Secretary of State within 30 days of an address change. An address, phone number, or county change can be done online by accessing the notary application using the notary’s login (commission number and password). The notary clicks the edit link on the information screen, types over the incorrect information, and saves the new changes. An update certificate can be printed by clicking the print commission link. The change can also be made by writing the Secretary of State.
Required. A notary must submit a notice to the Secretary of State within 30 days of a name change by completing a notary application with the new name. The notary must submit to the Secretary of State proof of the name change (a copy of the marriage certificate, divorce decree, Minnesota driver’s license with the new name, court order, etc.). Once the notary makes the name change with the Secretary of State, the notary must register his or her signature again with the resident county and obtain a new stamp.
A notary who wishes to resign his or her commission must contact the Secretary of State. The notary’s seal and notary journal are the personal property of the notary and are exempt from execution.
A notary public may not:
- Prepare, draft, select, or give advice concerning legal documents
- Perform acts that constitute the practice of law
- Use the phrase “notario” or “notario publico” to advertise notary services
- Overcharge for notary public services
- Notarize a document without the signer being in the notary’s presence
- Notarize documents in which he or she has a direct financial or beneficial interest
- Acknowledge, witness, or attest to his or her own signature, or take a verification of his or her own oath or affirmation
- Notarize a document with blank spaces
- Notarize any document unless he or she can establish the identity of the signer by satisfactory evidence
- Sign a notarial certificate under any other name than the one under which he or she was commissioned
- Notarize a document if the signer appears unwilling or coerced
- Notarize for spouse or family members(as this might create the appearance of a direct beneficial interest)
- Perform a notarial act when he or she does not have adequate time to carry out the notarial act properly
- Perform a notarization that he or she believes to be deceptive or fraudulent
- Perform a notarization if he or she believes doing so will violate the notary laws
- Certify copies of documents recordable in public records
Notaries public who commit official misconduct may be subject to criminal liability, which may include the revocation of their notary public commissions.
to view your state's notarial certificates.