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Become a New Jersey Notary

Abbreviation: NJ   |   3rd State   |   Statehood: December 18, 1787   |  
Eligibility:
To become a New Jersey notary public, a person must meet all of the requirements listed below:

  • Be 18 years of age or older
  • Be a resident of the State of New Jersey, or a resident of an adjoining state who maintains or is regularly employed in an office in New Jersey
  • Be endorsed by a member of the Legislature, the Secretary of State, or Assistant Secretary of State
  • Not have been convicted of a crime under the laws of any state in the United States for an offense involving dishonesty or a crime of the second degree or above
 
Qualification:
To receive a New Jersey notary public commission, a person must:

  • Meet the eligibility requirements
  • Properly complete and submit a notary public application with the proper endorsement to the Department of the Treasury—Notary Public Unit with a $25 filing fee. Click here to download the application form -
http://www.state.nj.us/njbusiness/registration/notaries/
  • A notary public must within 3 months of the date of the commission take the Commission Certificate and the Oath Qualification Certificate to the county clerk of the county in which the notary public resides—or, if it’s a non-resident notary public, to the county clerk of the county where the notary maintains or is employed. There is a fee of $15 at the county clerk’s office. Failure to meet the 3-monthtime limit will result in the cancellation and revocation of the appointment.
  • The county clerk transmit the Oath Qualification Certificate to the Notary Public Unit within 10 days of administering the oath.
 
Non-Residents New Jersey Notary:
Permitted. A non-resident person may obtain a New Jersey notary public commission if he or she lives in a state bordering New Jersey and maintains or regularly employed in an office in New Jersey. A non-resident applicants must also file an affidavit setting forth their residence and address of the office or place of employment in New Jersey with the Treasurer.
 
New Jersey Notary Bond:
None required.
 
Notary Errors & Omissions Insurance:
Optional. A notary public is liable to any person for damages that result from the misconduct of the notary public. The American Association of Notaries strongly recommend New Jersey notaries public to insure themselves against claims of negligence through the purchase of a Notary Errors and Omissions insurance.
 
Filing Fee:
A $25 filing fee is required for new and renewal notary applications.
 
New Jersey Notary Term:
5 years.
 
Jurisdiction:
Statewide.
 
Appointment:
Department of the Treasury
Division of Revenue, Notary Public Unit,
PO Box 452
Trenton, NJ 08646-0452
(609) 292-9292
http://www.state.nj.us/njbusiness/registration/notaries/
 
Notary Commission Renewal:
A notary public may apply 90 days before the expiration of his or her current commission by completing a renewal notary application form. The State sends out renewal packages three months prior to the commission expiration date.
 
Education/Testing:
None Required.
 
New Jersey Notary Stamp/Notary Seal:
None Required. New Jersey notaries public are encouraged to authenticate every notarial act with a seal of office that contains pertinent notary information. For New Jersey notary supplies, please contact the American Association of Notaries by calling (800) 721-2663 or visit our website at www.usnotaries.com .
 
Record Book:
None Required. It is strongly recommended by the Department of the Treasury and the American Association of Notaries that New Jersey notaries public record every notarial act in a notary record book or journal. For New Jersey notary supplies contact the American Association of Notaries by calling 800.721.2663 or visiting our website at www.usnotaries.com.
 
Notary Fees:
Notary fees are set by state law. A notary public is allowed to charge for each notarial act, but not more than:

  • Acknowledgments $2.50
  • Oaths and affirmations $2.50
  • Jurats $2.50
  • Protests $2.50
  • Taking proof of a deed $2.50
 
Authority:
New Jersey notary public has the authority to:

  • Take acknowledgments
  • Administer oaths and affirmations
  • Execute jurats
  • Protest instruments
  • Take proofs of deeds
 
Address Change:
Whenever a notary public changes his or her address, the notary must notify the State Treasurer and County Clerk of the county in which he or she resides by submitting a form furnished by the State Treasurer. Any non-resident notary public must also file a change of address of residence or of his or her office or place of employment to the State Treasurer and county clerk in which he or she has an office or place of employment. Click here to download the Change of Address form http://www.state.nj.us/njbusiness/registration/notaries/.
 
Name Change:
If a notary public adopts a different name, before notarizing any documents, the notary must notify the State Treasurer and County Clerk of the county in which the notary resides by submitting a Name Change form with a $25 filing fee. If the notary needs a written proof, there is an additional fee of $1. Click here to download the Name Change form http://www.state.nj.us/njbusiness/registration/notaries/.
 
Prohibited Acts:
A notary public may not:

  • Prepare, draft, select, or give legal advice regarding the preparation of legal documents or forms
  • Render assistance by giving advice or by preparing, reviewing, analyzing, or completing any forms, writings, pleadings, or other documents in person, in writing, electronically or otherwise
  • Represent persons in legal proceedings
  • Represent persons in the collection of delinquent bills or claims
  • Pre-date an action
  • Lend a journal, stamp, or other personalized notary equipment to another individual
  • Notarize a document without the signer being in the notary’s presence
  • Notarize documents in which he or she has a personal interest
 
Criminal Offense:
Notaries public who commit official misconduct may be subject to criminal liability, which may include the suspension or revocation of their notary public commissions.
 
Notarial Certificates:
Click here to view your state's notarial certificates.

Revised: October 2013

Notary bonds and errors and omissions insurance policies provided by this insurance agency, American Association of Notaries, Inc., are underwritten by Western Surety Company, Universal Surety of America, or Surety Bonding Company of America, which are subsidiaries of CNA Surety. American Association of Notaries is owned by Kal Tabbara, a licensed insurance agent.