How to become a Vermont Notary

Abbreviation: VT   |   14th State   |   Statehood: March 4, 1791 |
Eligibility:
To become a Vermont notary public, a person must meet all of the requirements listed below:

  • Be 18 years of age
  • Be a resident of the State of Vermont or a resident of an adjoining state who maintains a place of business or is regularly employed in Vermont
  • Be a resident of the county where appointed or maintain a place of employment or business in that county
 
Qualifications:
To receive a notary public commission, an applicant must:

  • Meet the eligibility requirements.
  • Properly complete and submit an “Application of Notary Public and Official Oath/Affirmation” to the county clerk in the county in which you reside along with a $30 filing fee. Click here to download the application form --
https://www.sec.state.vt.us/archives-records/statutory-filings/notaries-public/become-a-notary.aspx
  • Once appointed as a notary public, file and record the certificate of appointment in the office of the county clerk where it was issued
 
Non-Resident Vermont Notary:
Permitted. A non-resident individual may be appointed as a Vermont notary public, provided the individual resides in New Hampshire, Massachusetts, or New York and maintains or is regularly employed in a place of business in Vermont. A non-resident individual must apply to the county clerk of the county in which the business is located or where the individual is employed. A non-resident Vermont notary public is required to inform the superior court judge of any change in his or her residence or place of employment.
 
Vermont Notary Bond:
None Required.
 
Notary Errors & Omissions Insurance:
Optional. A notary public is liable to any person for damages that result from his or her official misconduct as a notary public. The American Association of Notaries strongly recommends that Vermont notaries public insure themselves against claims of negligence through the purchase of Notary Errors and Omissions insurance.
 
Filing Fee:
A $30 filing fee is required for new applications.
 
Vermont Notary Term:
Vermont notaries are commissioned for four years providing they sign up between February 1st and February 10th of the year of expiration. All Vermont notary commissions expire on the same date. The current commission expires February 10, 2019. The next commission expiration date is February 10, 2023, and so on.
 
Jurisdiction:
Statewide.
 
Appointment:
Office of the Secretary of State
Vermont Archives Division
26 Terrace Street
Montpelier, VT 05609-1101
(802) 828-2308
http://vermont-archives.org/notary/
 
Notary Commission Renewal:
To be reappointed, a notary public must apply for appointment and follow the same procedures required for a new appointment. After the commission expiration date, a notary public has a ten-day grace period before he or she is automatically removed from office by law on February 10, 2019.
 
Education/Testing:
None Required.
 
Vermont Notary Stamp/Notary Seal:
None Required. The American Association of Notaries strongly encourages Vermont notaries public to authenticate every notarial act performed with an official seal of office. Some states require the use of a notary seal and documents destined for those states may be rejected if a notary seal is not used. For Vermont notary supplies, please contact the American Association of Notaries by calling (800) 721-2663 or by visiting our website at www.usnotaries.com.
 
Record Book:
None Required. It is strongly recommended by the Vermont Office of the Secretary of State and the American Association of Notaries that Vermont notaries public record every notarial act in a notary record book or journal. For Vermont notary supplies, please contact the American Association of Notaries by calling (800) 721-2663 or by visiting our website at www.usnotaries.com .
 
Notary Fees:
Notarial fees are set by state law. A notary public is allowed to charge for each notarial act, but not more than:

  • Acknowledgments - $0.50
  • Jurats - $0.50
  • Oaths and affirmations - $0.50
  • Protests, which includes the notices - $2.00
  • Copy certification - $0.50
 
Authority:
A Vermont notary public has the authority to:

  • Take acknowledgments
  • Administer oaths and affirmations
  • Take affidavits
  • Take depositions
  • Protest instruments
  • Certify copies of non-recordable documents
Electronic Notarization:
The State of Vermont has not enacted/adopted statutes, rules, and/or procedures for electronic notarizations.
 
Address Change:
A non-resident Vermont notary public is required to inform the superior court judge of any change in his or her residence or place of employment.
 
Criminal Violation:
Notaries public who commit official misconduct may be subject to criminal liability, which may include the revocation or suspension of their notary public commission.
 
Notarial Certificates:
Click here to view your state's notarial certificates.

Revised: September 2015

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