Notary Tips

Using an Employer ID Number to do Notary Business

by American Association of Notaries
Let me preface this article by stating that I am not an accountant, nor do I specialize in any form of business taxes. I just did some research and decided that, instead of using my Social Security Number (SSN), I should use an Employer Identification Number (EIN), also known as a Federal Tax Identification Number, to do notary business. (more...)

Handling Missing Notarial Certificates

by American Association of Notaries
Most experienced notaries know that they should always keep a stack of acknowledgement and jurat notarial certificates on hand in case a client presents them with a document that does not include a notarial certificate. Unfortunately, not all notaries are experienced. There are a good number of notaries who have been working for a while and yet are not aware that a document cannot be notarized without a notarial certificate printed on or attached to the document. (more...)

Why Notary Training Is Crucial

by American Association of Notaries
There are a number of states that don't require any type of formal training to become a Notary Public. Texas is one of those states, and so is New Mexico. I have been asked during appointments, What does it take to become a Texas notary public? I have gotten to the point where I am almost embarrassed to answer this question. As notaries, we play such a vital role in the communities that we serve, it's hard to believe that there are no training requirements for some states. (more...)

The Notary Public and the Nonpaying Clients

by American Association of Notaries
If you have been a signing agent for any length of time, you have probably come across some nonpaying signing companies. Unfortunately, there are more than a few out there. Nonpaying signing companies happen to be a popular topic on many notary forums. As the signing agent industry continues to evolve, the list of non-paying signing companies continues to grow. (more...)
Listed in: Signing Agent

New Year's "To-Do's" for Notary Professionals

by American Association of Notaries
As business owners, we are either winding down the current year or gearing up for the new year. As we do so, let's take some time out to make sure our businesses are ready for a productive 2017. Here's a list of items to review: (more...)

Grow Your Notary Business This Holiday Season

by American Association of Notaries
The holiday season is upon us, and there is no better time to promote your business than now. Here are four ways to use your business during the holidays! (more...)
Listed in: Marketing

Handling Incompetent Signers

by American Association of Notaries
Unfortunately, there are a number of families that wait until tragedy hits to start trying to get their estate fairs in order. Depending on the severity of the tragedy, it could be too late to use the services of a notary public. (more...)

Simple Steps to Dispose of Your Notary Stamp

by American Association of Notaries
Have you retired? Chosen another line of work? Decided not to renew your commission? Whatever the reasons are, you are now in the possession of a notary stamp that is no longer necessary. To protect yourself from liability and to ensure your notary stamp doesn't fall into the wrong hands, you will need to render it useless. (more...)
Listed in: Notary Supplies

What is a Notario Publico?

by American Association of Notaries
In its simplest form, the term notario publico translates to notary public. On a deeper level, however, the difference between a notario publico and a U.S. notary public is vast, and therefore it can be problematic for notaries to use this particular terminology in the United States. While a notary public in the United States is authorized to perform specific notarial acts and practice limited discretion, a notario publico in many Latin American countries is an individual who has received the equivalent of a law license and who is authorized to represent others before the government. (more...)

Notarizing Documents in Foreign Languages

by American Association of Notaries
I've had this question come up twice in the past couple of weeks, so I thought it would probably make for an interesting article. As notaries, we are approached to notarize documents for a number of different reasons. (more...)
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Legal disclaimer: The American Association of Notaries seeks to provide timely articles for notaries to assist them with information and ideas for managing their notary businesses, enhancing their notary educations, and securing their notary supplies but makes no claims, promises, or guarantees about the accuracy, completeness, or adequacy of the information contained . Information in this article is not intended as legal advice. We are not attorneys. We do not pretend to be attorneys. Though we will sometimes provide information regarding federal laws and statutes and the laws and statutes of each state, we have gathered the information from a variety of sources. We do not warrant the information gathered from those sources. It is your responsibility to know the appropriate laws governing your state. Notaries are advised to seek the advice of an attorney in their state if they have legal questions about how to notarize.
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