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Notary Tips

notary articles

What Does A Notary Public Do?

by American Association of Notaries
If you tell someone that you are a notary public, you can often expect that he or she will nod knowingly, as if fully aware of what that means. However, most people know only that a notary is "someone who stamps documents." Why those documents are stamped and what is involved in the process is not as well-known by the general public. Some people will admit that they don't know and will come right out and ask you, "What does a notary public do?" To answer that question, you have to first understand what a notary public IS. Continue to entire article
Listed in: Duties of a Notary

Four Steps to Follow When Ordering a New Notary Stamp

by American Association of Notaries
A notary stamp is one of the most important tools that a notary public will use in the performance of his or her notarial duties. The official seal of a notary on a document is a recognized mark indicating that: Continue to entire article
Listed in: Notary Supplies

How long must I retain my notary journals?

by American Association of Notaries
A document signer expects a notary not only to exercise reasonable care in notarizing his or her signature on a document, but also to be able to show evidence, often years after the date of the act, that the notarization was performed in accordance with proper notarial procedures.
Continue to entire article
Listed in: Duties of a Notary

Notary Stamp Ink Color: Black or Blue?

by American Association of Notaries
If your state does not address which color ink to use when notarizing documents, ordering a notary stamp with a blue ink color is best. Given the improved quality of copy machines these days, it is difficult to distinguish between originals and copies. A blue ink notary stamp impression usually shows lighter prints than the original print on a black-and-white copier. Continue to entire article
Listed in: Notary Fees, Notary News

Certifying Copies of a Notary's Record Book Entries

by American Association of Notaries
On occasion, a notary public may receive a request from the public for a copy or certified copy of one or more notarial acts that the notary previously performed and recorded in his or her notary's journal (also called a record book, register, or log). For example, a family member is questioning a will that was notarized two years prior, so another family member requests a copy of the recorded notarial act to verify the reliability of the will. Continue to entire article

Steps to Certifying a Copy of an Original Document

by American Association of Notaries
Many states allow notaries to make certified copies of documents as long as the original document is not a publicly recorded document. Documents that clients may ask to have certified by a notary include contracts, letters, settlement statements, agreements, and bills of sale. This list is certainly not all inclusive. Continue to entire article

Notary Jurat Certificates vs. Acknowledgment Certificates

by American Association of Notaries
The two most common certificates used by notaries public are jurats and acknowledgments. They are not handled the same and this confuses many notaries public. Please note the differences explained below. Continue to entire article

Florida Bills Close in on Notary Journal Requirement

by American Association of Notaries
If passed, either of two bills that were filed with Florida legislative bodies at the end of 2013 will significantly update Florida notary laws to include the requirement of keeping a journal of notary acts. The new law would go into effect on July 1, 2014. Continue to entire article
Listed in: Notary Laws

The Notary Commission Belongs to the Notary

by American Association of Notaries
Becoming a notary public is a noteworthy undertaking; there are many reasons why a person may apply for a notary commission. Some apply for a notary commission to broaden their professional credentials and skills for employment. Others become notaries at the request of an employer or as a service to their business clients. Law firms, shipping centers, banks, and post offices are a few of the many types of businesses that have notaries on staff. Continue to entire article

Notarizing Handwritten Documents

by American Association of Notaries
Perhaps a father needs to have a statement notarized that authorizes his child to go on a trip with a friend's family. He might decide to handwrite it. The same could be true for a building tenant who needs to provide a letter to a housing authority verifying household income. Or, perhaps a separated couple facing an income tax issue may need to quickly submit a notarized declaration that they have lived apart for several months. Continue to entire article
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Legal disclaimer: The American Association of Notaries seeks to provide timely articles for notaries to assist them with information and ideas for managing their notary businesses, enhancing their notary educations, and securing their notary supplies but makes no claims, promises, or guarantees about the accuracy, completeness, or adequacy of the information contained . Information in this article is not intended as legal advice. We are not attorneys. We do not pretend to be attorneys. Though we will sometimes provide information regarding federal laws and statutes and the laws and statutes of each state, we have gathered the information from a variety of sources. We do not warrant the information gathered from those sources. It is your responsibility to know the appropriate laws governing your state. Notaries are advised to seek the advice of an attorney in their state if they have legal questions about how to notarize.

Notary bonds and errors and omissions insurance policies provided by this insurance agency, American Association of Notaries, Inc., are underwritten by Western Surety Company, Universal Surety of America, or Surety Bonding Company of America, which are subsidiaries of CNA Surety. American Association of Notaries is owned by Kal Tabbara, a licensed insurance agent.