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Notary Tips

notary articles

Essential Facts about Notary Certificates

by American Association of Notaries
A notary certificate is a statement completed by the notary specifying the details of the notarization. It must contain the date of the notarization and refer to where the notarial act took place. The most commonly used notarial certificates are jurats and acknowledgments. (There is a third form in those states that allow notaries to certify copies. Please see the articles about certifying copies for information on that form.) (more...)

The Importance of the Venue on a Notarized Document

by American Association of Notaries
With a few exceptions, notarized documents contain five notary-specific elements: venue, the notary certificate, commission expiration date, notary signature, and notary seal. This article covers the venue. (more...)

A Notary Should Know How to Handle Acknowledged Statements

by American Association of Notaries
As stated in a previous article, sworn statements and acknowledged statements are the two most common types of notarized documents. The primary difference between the two types is that a sworn statement is made under penalty of perjury and requires an oath or affirmation while an acknowledged statement lacks these elements. If a document does not contain language about being duly sworn or upon oath, and if it has a notary certificate that does not mention an oath or affirmation or being sworn, then you are dealing with an acknowledged statement. (more...)

Notaries Should Know How to Handle Sworn Statements

by American Association of Notaries
Once you have confirmed the identity of the person seeking your notary services and verified that they are prepared to sign freely and willingly, the next duty of a notary public is to determine what type of document they have presented to you. The two most common types of notarized documents are sworn statements and acknowledged statements. Sworn statements are often (but not always) called affidavits. (more...)

What it Means to Sign a Document Freely and Willingly

by American Association of Notaries
A notary public is an official witness to someone signing a document freely and willingly. "Freely and willingly" is one of those phrases that people use without really considering the meaning. This expression has been in use for so long that everyone thinks they know what it covers, but most people do not actually know. (more...)

Verifying the Identity of the Signer

by American Association of Notaries
The most important duty of a notary public is to verify the identity of the person signing the document. How this is done will depend upon the law in the notary's jurisdiction, so please check the following general principles against your state's laws and rules. (more...)

Personal Appearance of the Signer Before a Notary Is Required

by American Association of Notaries
It should go without saying that the signer has to personally appear before the notary public. Unfortunately, people will test this bedrock principle, either out of ignorance or arrogance. (more...)

Notary Serves as an Official Witness to Transactions

by American Association of Notaries
A notary public is an official witness. To serve as an official witness, you must follow several important steps. (more...)

What Does A Notary Public Do?

by American Association of Notaries
If you tell someone that you are a notary public, you can often expect that he or she will nod knowingly, as if fully aware of what that means. However, most people know only that a notary is "someone who stamps documents." Why those documents are stamped and what is involved in the process is not as well-known by the general public. Some people will admit that they don't know and will come right out and ask you, "What does a notary public do?" To answer that question, you have to first understand what a notary public IS. (more...)

Four Steps to Follow When Ordering a New Notary Stamp

by American Association of Notaries
A notary stamp is one of the most important tools that a notary public will use in the performance of his or her notarial duties. The official seal of a notary on a document is a recognized mark indicating that: (more...)
Listed in: Notary Supplies
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Legal disclaimer: The American Association of Notaries seeks to provide timely articles for notaries to assist them with information and ideas for managing their notary businesses, enhancing their notary educations, and securing their notary supplies but makes no claims, promises, or guarantees about the accuracy, completeness, or adequacy of the information contained . Information in this article is not intended as legal advice. We are not attorneys. We do not pretend to be attorneys. Though we will sometimes provide information regarding federal laws and statutes and the laws and statutes of each state, we have gathered the information from a variety of sources. We do not warrant the information gathered from those sources. It is your responsibility to know the appropriate laws governing your state. Notaries are advised to seek the advice of an attorney in their state if they have legal questions about how to notarize.

Notary bonds and errors and omissions insurance policies provided by this insurance agency, American Association of Notaries, Inc., are underwritten by Western Surety Company, Universal Surety of America, or Surety Bonding Company of America, which are subsidiaries of CNA Surety. American Association of Notaries is owned by Kal Tabbara, a licensed insurance agent.