How to become a Colorado Notary

Abbreviation: CO | 38th State | Statehood: August 1, 1876 |
How to become a notary in Colorado

To become a notary in Colorado, a notary applicant must meet all of the following requirements:
  • Be at least eighteen years of age;
  • Be a citizen or permanent legal resident of the United States or otherwise lawfully present in the United States;
  • Be a resident of or have a place of employment or practice in this state;
  • Be able to read and write English;
  • Never have had a notary commission revoked;
  • Never have been convicted of a felony or, in the prior five years, a misdemeanor involving dishonesty; and
  • Never have had a finding of admission of liability in a civil lawsuit regarding notary fraud, deceit, or dishonesty.
  • Qualifications for becoming a notary in Colorado

    To qualify for a notary commission, an applicant must meet the eligibility requirements stated in the previous section, take a notary training course, pass a state notary exam, and apply on the Secretary of State’s website for a notary commission.

    Can a non-resident become a notary in Colorado?
    Yes. A notary applicant who is employed or has a practice in Colorado can apply for a notary commission.

    Is a Colorado notary bond required to become a notary in Colorado?
    No. A Colorado notary does not have to be bonded in Colorado pursuant to RULONA (Revised Uniform Law on Notarial Acts).

    Do I need Colorado notary errors and omissions insurance?
    Optional. Notary errors and omission insurance is designed to protect notaries public from liability against unintentional notarial mistakes or omissions that result in financial damages to the public or a document signer. The American Association of Notaries encourages Colorado notaries to purchase an errors and omissions insurance policy for their protection against liability. For additional information, visit our website at www.usnotaries.com or by calling (800) 721-2663 or click here.

    How much does it cost to become a notary in Colorado?
    To become a notary in Colorado, an applicant must include a $10 filing fee when submitting his or her notary web application for appointment or reappointment. He or she must also pay the cost of the required official stamp, notary journal, and notary training course offered by an educational vendor.

    How long is the term of a notary public commission in Colorado?
    A Colorado notary is commissioned for a term of four years from the date of appointment. However, a notary’s commission may be rendered void by resignation, death, revocation, or when the notary public ceases to reside in Colorado.

    Where can I perform notarial acts?
    A Colorado notary has statewide jurisdiction and may perform notarial acts in any county at any location in Colorado. Likewise, a Colorado notary may not perform notarial acts outside this state.

    Who appoints Colorado notaries public?
    The Colorado Secretary of State appoints Colorado notaries public.

     

    To contact the Secretary of State:

     

    Secretary of State
    Business and Licensing Division
    Notary Program
    1700 Broadway, Suite 200
    Denver, Colorado 80290
    (303) 894-2200 & Press 4

    How to renew your Colorado notary commission:
    A Colorado notary can renew online up to ninety days before the notary’s commission expires. To renew,you are required to take a training course, pass an exam, complete a renewal application online, submit the affirmation form, copies of ID, and training and testing certificates, and pay the appropriate state fees. To initiate the reappointment process, visit the Secretary of State’s website.

    Are there any exams or notary course requirements to become a notary or renew your Colorado notary commission?
    Colorado law requires all notaries (new and renewal applicants) to complete a notary training course and pass the notary exam provided by the Secretary of State.

    Do I need to purchase a notary stamp in Colorado?
    Colorado law C.R.S §24-21-517 has certain specifications regarding the layout and the required information on notary’s official seals. Colorado notaries must use a rectangular inked stamp that includes within its outline:
  • the notary’s official name (the name printed on the notarial commission certificate)
  • the words “State of Colorado”
  • the words “Notary Public”
  • the notary’s ID number, and
  • the commission expiration date
  • Is a notary journal required in Colorado?
    Yes. A Colorado notary public is required under C.R.S 24-21-519 to maintain records, in a tangible medium or electronic format, of notarial acts that he or she performs. If a journal is maintained in a tangible medium, it must be a permanently bound journal with numbered pages. If a journal is maintained in an electronic format, it must be in a permanent, tamper-evident electronic format complying with the rules of the Secretary of State. For Colorado notary supplies, visit our website at www.usnotaries.com, call (800) 721-2663, or click here.

    How much can a Colorado notary charge for performing notarial acts?
    The maximum allowable fees a Colorado notary can charge for notarial acts are listed below:
  • Acknowledgments - $5.00
  • Oaths or affirmations - $5.00
  • Copy certifications - $5.00
  • Electronic signatures - $10.00
  • What notarial acts can a Colorado notary public perform?
    A Colorado notary public is authorized to perform four notarial acts:
  • Take acknowledgments
  • Administer oaths or affirmations
  • Witness signatures
  • Certify copies
  • Can I perform electronic notarizations in Colorado?
    To become an electronic notary, you must apply online at the Colorado Secretary’s website. The eNotary application process is simple; no additional training or fees are required. In order to be approved to perform eNotarizations, you must:
  • Be a commissioned notary in the State of Colorado
  • Be familiar with the law and rules regulating electronic notarization before being certified
  • Log in to your account at the Secretary of State’s website
  • Complete the application to become an eNotary
  • Notify the Secretary of State of the tamper-evident technology that you will be using when notarizing documents electronically. (Tamper-evident refers to a technology that can identify if a document has been modified or altered after it has been notarized.)
  • How do I change my address?
    If your address on file with the Secretary of State changes, it is mandatory that you notify the Secretary of State within thirty days. The AAN recommends that you also update other changes, for example, your email address or telephone number, at the Secretary of State’s website. You have the option to print an updated notary commission certificate with your new contact information.

    How do I change my name on my notary commission?
    If your name changes during your notary commission term, you must log in to the Secretary of State’s website to update your information within thirty days from the date of your name change. If you miss your deadline of thirty days, do it as soon as you can to avoid disciplinary action from the state!

     

    You will need to provide a scanned copy of acceptable ID showing your new name and a copy of your updated notary signature in an electronic format. The Secretary of State will notify you via email once your name and signature change has been verified. You may then log onto the Secretary of State’s website and print an updated notary commission certificate.

    Prohibited Colorado notarial acts:
  • Perform any notarial act related to a transaction in which you have a disqualifying interest
  • Represent yourself as an immigration consultant or expert, unless you are a Colorado licensed attorney
  • Use an electronic signature without inserting a document authentication number into the electronic notarial certificate
  • Using the phrase “notario” or “notario publico”
  • Notarize a signature without performing the verbal notarial ceremony
  • Act as a notary public after your commission has expired
  • Backdate or postdate a notarial certificate
  • Notarize a document with blank spaces
  • Sign and/or seal a notarial certificate before the document has been signed by the signer
  • Take an acknowledgment in lieu of administering an oath (or affirmation) if an oath is required, or vice versa
  • Execute any notarial certificate containing a statement known by you to be false
  • Perform a notarial act without the signer being present
  • Perform a notarial act without properly identifying the signer
  • Certify copies of birth certificates, vital records, or other recordable documents obtainable from an agency in Colorado
  • Certify to the truthfulness or accuracy of a document
  • Validate or legalize documents
  • Notarize for a signer who appears confused, intoxicated, or mentally incapable of understanding the transaction taking place
  • Notarize when you and the signer are unable to communicate due to a language barrier
  • Sign with any signature other than the official notary signature on file with the Secretary of State
  • Charge fees higher than those allowed by Colorado law
  • Share your journal with another notary
  • Use the notary seal or title for non-notarial services
  • Leave the notary seal and commission certificate with your employer upon termination of employment
  • Determine what type of notarial act is needed if the document does not include a notarial certificate
  • Complete a notarial act without using an official notary seal
  • Use a notary seal that does not conform with C.R.S. 24-21-517(2)
  • Certify a translation of a document that you translated
  • Apply your notary seal on a document before first completing the notarial certificate
  • Fail to administer the verbal part of the notarial act
  • Notarize a document that contains no notarial certificate
  • Commit any act involving dishonesty, fraud, or deceit
  • Use your title or seal to endorse or to promote any product, service, contest, or other offering in any way
  • Official notarial misconduct:
    A notary who willfully violate the duties imposed by the RULONA, or unlawfully use a notary journal, official stamp, electronic signature, or other papers or records relating to notarial acts (C.R.S. 24-21-531) and is found guilty will receive a class 2 misdemeanor, punishable by jail, fine, or both.

    Colorado notary laws and regulations:
    Colorado notary laws and rules are found in:
  • RULONA (Revised Uniform Law on Notarial Acts)
  • Notary Program Rules
  • The Official Notary Handbook published by the Colorado Secretary of State
  • The Colorado Secretary of State’s website’s educational resources

  • Revised: July 2018

    Legal disclaimer: The American Association of Notaries makes no claims, promises, or guarantees about the accuracy, completeness, or adequacy of the information contained on this page. Information this page is not intended as legal advice. We are not attorneys. We do not pretend to be attorneys. Though we will sometimes provide information regarding federal laws and statutes and the laws and statutes of each state, we have gathered the information from a variety of sources. We do not warrant the information gathered from those sources. It is your responsibility to know the appropriate laws governing your state. Notaries are advised to seek the advice of an attorney in their state if they have legal questions about how to notarize.
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