Four Steps to Follow When Ordering a New Notary Stamp

NOVEMBER 17, 2014 by American Association of Notaries

A notary stamp is one of the most important tools that a notary public will use in the performance of his or her notarial duties. The official seal of a notary on a document is a recognized mark indicating that: Continue to entire article

How long must I retain my notary journals?

NOVEMBER 3, 2014 by American Association of Notaries

A document signer expects a notary not only to exercise reasonable care in notarizing his or her signature on a document, but also to be able to show evidence, often years after the date of the act, that the notarization was performed in accordance with proper notarial procedures. It is in the best interest of a notary public to record every notarial act properly in a notary journal and to archive his or her notary journals securely and indefinitely, or at least for the retention period set forth in his or her state’s notary laws. It is very important to read your notary laws to determine the length of time to retain your notary journals.  Continue to entire article

Notary Stamp Ink Color: Black or Blue?

OCTOBER 29, 2014 by American Association of Notaries

If your state does not address which color ink to use when notarizing documents, ordering a notary stamp with a blue ink color is best. Given the improved quality of copy machines these days, it is difficult to distinguish between originals and copies. A blue ink notary stamp impression usually shows lighter prints than the original print on a black-and-white copier. Continue to entire article

Certifying Copies of a Notary’s Record Book Entries

OCTOBER 22, 2014 by American Association of Notaries

On occasion, a notary public may receive a request from the public for a copy or certified copy of one or more notarial acts that the notary previously performed and recorded in his or her notary’s journal (also called a record book, register, or log). For example, a family member is questioning a will that was notarized two years prior, so another family member requests a copy of the recorded notarial act to verify the reliability of the will. Or, perhaps a spouse is claiming her signature was forged on a power of attorney that her husband used to sell a jointly-owned property, and now, for evidence in a lawsuit, she needs a certified copy of the notary record book entry relating to the power of attorney document.  Continue to entire article

Steps to Certifying a Copy of an Original Document

JULY 28, 2014 by American Association of Notaries

Many states allow notaries to make certified copies of documents as long as the original document is not a publicly recorded document. Documents that clients may ask to have certified by a notary include contracts, letters, settlement statements, agreements, and bills of sale. This list is certainly not all inclusive. Continue to entire article

Notary Jurat Certificates vs. Acknowledgment Certificates

JUNE 9, 2014 by American Association of Notaries

The two most common certificates used by notaries public are jurats and acknowledgments.  They are not handled the same and this confuses many notaries public.  Please note the differences explained below.  Continue to entire article

Florida Bills Close in on Notary Journal Requirement

JUNE 9, 2014 by American Association of Notaries

If passed, either of two bills that were filed with Florida legislative bodies at the end of 2013 will significantly update Florida notary laws to include the requirement of keeping a journal of notary acts. The new law would go into effect on July 1, 2014.  Continue to entire article

The Notary Commission Belongs to the Notary

APRIL 30, 2014 by American Association of Notaries

Becoming a notary public is a noteworthy undertaking; there are many reasons why a person may apply for a notary commission. Some apply for a notary commission to broaden their professional credentials and skills for employment. Others become notaries at the request of an employer or as a service to their business clients. Law firms, shipping centers, banks, and post offices are a few of the many types of businesses that have notaries on staff. Continue to entire article

Notarizing Handwritten Documents

APRIL 24, 2014 by American Association of Notaries

Perhaps a father needs to have a statement notarized that authorizes his child to go on a trip with a friend’s family. He might decide to handwrite it. The same could be true for a building tenant who needs to provide a letter to a housing authority verifying household income. Or, perhaps a separated couple facing an income tax issue may need to quickly submit a notarized declaration that they have lived apart for several months. Continue to entire article

Notarizing Last Wills and Testaments

APRIL 3, 2014 by American Association of Notaries

Wills are highly sensitive probate documents that determine how a person’s assets will be distributed after his or her death. The person making the will is called a “testator” if male and a “testatrix” if female.  Continue to entire article