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Identifications

When Can a Notary Use “Personal Knowledge” to Identify a Signer?
by the American Association of Notaries

While relying on an identification card is probably the most common way of verifying the identity of a signer, as a notary, you will encounter instances when a signer does not have an I.D. available. In such cases, you may be able to use your personal knowledge to identify the signer, but be careful.

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Identifications

Identifying a Signer in a Face Covering
by the American Association of Notaries

One of the keystones of notarization is the proper identification of the signer. The notary must always be totally satisfied as to the identity of the signer before proceeding with the notarization. But in today's world of mask-wearing, identifying a signer can be problematic, especially because there isn't one clear cut-and-dry solution to the problem. 

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Notary Best Practices Identifications

Verifying the Identity of the Signer
by the American Association of Notaries

The most important duty of a notary public is to verify the identity of the person signing the document. How this is done will depend upon the law in the notary's jurisdiction, so please check the following general principles against your state's laws and rules.

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Notary Best Practices Steps to a Proper Notarization Identifications What Does a Notary Do?

Is a University ID Acceptable When Notarizing Documents?
by the American Association of Notaries

The most basic task of the notary public, which underlies all other processes and procedures, is to identify properly the signer of a document.

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Notary Best Practices Steps to a Proper Notarization Identifications

Legal Disclaimer: The American Association of Notaries seeks to provide timely articles for notaries to assist them with information for managing their notary businesses, enhancing their notary education, and securing their notary stamp and notary supplies. Every effort is made to provide accurate and complete information in the American Association of Notaries newsletters. However, we make no warrant, expressed or implied, and we do not represent, undertake, or guarantee that the information in the newsletter is correct, accurate, complete, or non-misleading. Information in this article is not intended as legal advice. We are not attorneys. We do not pretend to be attorneys. Though we will sometimes provide information regarding notaries' best practices, federal laws and statutes, and the laws and statutes of each state, we have gathered this information from a variety of sources and do not warrant its accuracy. In no event shall the American Association of Notaries, its employees, or contractors be liable to you for any claims, penalties, loss, damage, or expenses, howsoever arising, including, and without limitation, direct or indirect loss or consequential loss out of or in connection with the use of the information contained in the American Association of Notaries newsletters. It is your responsibility to know the appropriate notary laws governing your state. Notaries are advised to seek the advice of their states' notary authorities or attorneys in their state if they have legal questions. If a section of this disclaimer is determined by any court or other competent authority to be unlawful and/or unenforceable, the other sections of this disclaimer continue in effect.

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