Privacy & Security Tips

Two of the most important things in a notary's possession are the notary stamp and journal. It cannot be stressed enough how important it is to keep these belongings safe and secure. You might think that your notary stamp was merely a simple purchase, but it's worth a lot more than that. Below are some reasons why and the best practices for keeping your notary stamp safe.

An employee notary is a notary who obtained a commission at the request of his or her employer. Perhaps your company transacts with clients, such as banks or insurance companies, that must have documents notarized on a regular basis.

Notaries are responsible for safeguarding their notary supplies against fraudulent use. These items include the notary's original certificate or commission, the notary stamp and seal, and the notary record book of notarial acts.

When a notary reaches the end of the notary commission term or decides to end his or her notary career, all expired and defunct notary supplies must be disposed of safely and properly.

A notary public is at the forefront of security, in that notaries can significantly reduce fraud and are often responsible for detection of fraudulent identification documents.

As of April 22, 2007 Texas Notaries Public Are Forbidden From Recording Identification Card Numbers in Their Notary Record Books. Section 406.014(a)(5) does not require that the personal information on the identification card be recorded in the notary record book. However, notaries public have recorded the driver's license in their notary record books.