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Privacy & Security Tips


Your Notary Stamp Is Your Responsibility


Two of the most important things in a notary's possession are the notary stamp and journal. It cannot be stressed enough how important it is to keep these belongings safe and secure. You might think that your notary stamp was merely a simple purchase, but it's worth a lot more than that. Below are some reasons why and the best practices for keeping your notary stamp safe. ... Continue Reading

Employed Notaries - Your Notary Supplies Belong to the Notary


An employee notary is a notary who obtained a commission at the request of his or her employer. Perhaps your company transacts with clients, such as banks or insurance companies, that must have documents notarized on a regular basis. ... Continue Reading

How to Safeguard Your Notary Supplies


Notaries are responsible for safeguarding their notary supplies against fraudulent use. These items include the notary's original certificate or commission, the notary stamp and seal, and the notary record book of notarial acts. ... Continue Reading

How to Properly Destroy Your Expired Notary Stamps and Supplies


When a notary reaches the end of the notary commission term or decides to end his or her notary career, all expired and defunct notary supplies must be disposed of safely and properly. ... Continue Reading

Homeland Security - A Notary Can Contribute


A notary public is at the forefront of security, in that notaries can significantly reduce fraud and are often responsible for detection of fraudulent identification documents. ... Continue Reading

Texas Notaries Are Forbidden From Recording ID Card Numbers


As of April 22, 2007 Texas Notaries Public Are Forbidden From Recording Identification Card Numbers in Their Notary Record Books. Section 406.014(a)(5) does not require that the personal information on the identification card be recorded in the notary record book. However, notaries public have recorded the driver's license in their notary record books. ... Continue Reading
Legal disclaimer: The American Association of Notaries seeks to provide timely articles for notaries to assist them with information and ideas for managing their notary businesses, enhancing their notary educations, and securing their notary supplies but makes no claims, promises, or guarantees about the accuracy, completeness, or adequacy of the information contained . Information in this article is not intended as legal advice. We are not attorneys. We do not pretend to be attorneys. Though we will sometimes provide information regarding federal laws and statutes and the laws and statutes of each state, we have gathered the information from a variety of sources. We do not warrant the information gathered from those sources. It is your responsibility to know the appropriate laws governing your state. Notaries are advised to seek the advice of an attorney in their state if they have legal questions about how to notarize.

Notary bonds and errors and omissions insurance policies provided by this insurance agency, American Association of Notaries, Inc., are underwritten by Western Surety Company, Universal Surety of America, or Surety Bonding Company of America, which are subsidiaries of CNA Surety.