Having Multiple Notary Stamps - A Good Practice

While there are several states that do not specifically require the use of a notary stamp, most notaries find that a self-inking notary stamp is the easiest, cleanest, and most expeditious means of inscribing the mandated notary commission information onto a notarized document.

When using a notary stamp, a notary can be assured that all of the required information will be accurately and completely entered onto every document executed; nothing will be left out. A notary should consult the state governmental body that has jurisdiction over notaries in his state to learn what information is required on the notarized document so that he can specify what is needed when ordering his customized self-inking stamp.

It may be prudent when ordering your notary stamp to order one or two additional stamps at the same time. Each notary stamp must have the same exact information. Notaries who notarize out of their homes or offices may wish to keep one stamp on the premises and carry another stamp in their business cases for use when providing mobile notary services. And certainly notaries who provide notary services at their places of business may find it convenient to keep one notary stamp at the office and another to use for notary jobs performed outside of their place of employment.

Another consideration when deciding how many notary stamps to purchase is the difference in area provided on notary certificates. While most notary certificates will have ample space for the notary stamp, many documents leave little room for the placement of the notary stamp.

It is never acceptable for the stamped words from a notary self-inking stamp to overlap or occlude any part of the contents of a notarized document; having a notary stamp with a smaller surface area will help when the notary certificate has left only a small amount of space for the stamped words.

Purchasing multiple notary stamps and having them in multiple sizes is just sound practice and insures that the notary will be prepared for every eventuality. Notaries who have very active notary careers and whose stamps are constantly in use will always have an extra stamp when the ink on the first one runs dry.

Legal Disclaimer: The American Association of Notaries is committed to providing accurate and up-to-date information. However, it is important to note that the information provided on this page is for general informational purposes only and should not be relied upon as legal advice. We do not claim to be attorneys and do not guarantee the accuracy, completeness, or reliability of the information provided. It is your responsibility to know the appropriate notary laws governing your state. You should always seek the advice of a licensed attorney for any legal matters. In no event shall the American Association of Notaries, its employees, or contractors be liable to you for any claims, penalties, losses, damages, or expenses, howsoever arising, including, and without limitation, direct or indirect loss, or consequential loss, out of or in connection with the use of the information contained on any of the American Association of Notaries website pages. Notaries are advised to seek the advice of their state’s notary authorities or attorneys if they have legal questions. 

Notary bonds and errors and omissions insurance policies provided by this insurance agency, American Association of Notaries, Inc., are underwritten by Western Surety Company, Universal Surety of America, or Surety Bonding Company of America, which are subsidiaries of CNA Surety.