Having Multiple Notary Stamps - A Good Practice

While there are several states that do not specifically require the use of a notary stamp, most notaries find that a self-inking notary stamp is the easiest, cleanest, and most expeditious means of inscribing the mandated notary commission information onto a notarized document.

When using a notary stamp, a notary can be assured that all of the required information will be accurately and completely entered onto every document executed; nothing will be left out. A notary should consult the state governmental body that has jurisdiction over notaries in his state to learn what information is required on the notarized document so that he can specify what is needed when ordering his customized self-inking stamp.

It may be prudent when ordering your notary stamp to order one or two additional stamps at the same time. Each notary stamp must have the same exact information. Notaries who notarize out of their homes or offices may wish to keep one stamp on the premises and carry another stamp in their business cases for use when providing mobile notary services. And certainly notaries who provide notary services at their places of business may find it convenient to keep one notary stamp at the office and another to use for notary jobs performed outside of their place of employment.

Another consideration when deciding how many notary stamps to purchase is the difference in area provided on notary certificates. While most notary certificates will have ample space for the notary stamp, many documents leave little room for the placement of the notary stamp.

It is never acceptable for the stamped words from a notary self-inking stamp to overlap or occlude any part of the contents of a notarized document; having a notary stamp with a smaller surface area will help when the notary certificate has left only a small amount of space for the stamped words.

Purchasing multiple notary stamps and having them in multiple sizes is just sound practice and insures that the notary will be prepared for every eventuality. Notaries who have very active notary careers and whose stamps are constantly in use will always have an extra stamp when the ink on the first one runs dry.

Legal Disclaimer: The American Association of Notaries seeks to provide timely articles for notaries to assist them with information for managing their notary businesses, enhancing their notary education, and securing their notary stamp and notary supplies. Every effort is made to provide accurate and complete information in the American Association of Notaries newsletters. However, we make no warrant, expressed or implied, and we do not represent, undertake, or guarantee that the information in the newsletter is correct, accurate, complete, or non-misleading. Information in this article is not intended as legal advice. We are not attorneys. We do not pretend to be attorneys. Though we will sometimes provide information regarding notaries' best practices, federal laws and statutes, and the laws and statutes of each state, we have gathered this information from a variety of sources and do not warrant its accuracy. In no event shall the American Association of Notaries, its employees, or contractors be liable to you for any claims, penalties, loss, damage, or expenses, howsoever arising, including, and without limitation, direct or indirect loss or consequential loss out of or in connection with the use of the information contained in the American Association of Notaries newsletters. It is your responsibility to know the appropriate notary laws governing your state. Notaries are advised to seek the advice of their states' notary authorities or attorneys in their state if they have legal questions. If a section of this disclaimer is determined by any court or other competent authority to be unlawful and/or unenforceable, the other sections of this disclaimer continue in effect.

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