Notary Supplies That Every Notary Should Have!

The notary is a public officer and, as such, is required to comply with any reasonable request for notarization. Whether you are a notary with your own notary signing service or an employee notary, it is a good idea to keep essential notary supplies with you at all times so that you may be ready to adequately and efficiently serve the public upon request.

The two most important tools for every notary are, of course, the self-inking notary stamp and metal embosser seal. The notary stamp that contains your current notary commission information will be applied to every document that is notarized. The notary metal embosser makes the raised impression containing the notary's information on a document and is often asked to be added to certain documents being used in official business, foreign transactions, or on instruments that may be recorded in the county clerk's office.

Besides the stamp and seal, a good notary will also carry loose notarial certificates; these are essential notary supplies that will come in handy when the notary is presented with a document that does not contain notarial language at the bottom. The notary can allow the client to choose from a loose acknowledgment or jurat certificates depending on what type of notarial language is required to complete the notarization properly.

To keep a record of notarial acts, it is sound notarial practice to maintain a notary record book or journal in which may be recorded a history of each notary act the notary performs, along with any fees charged.

Along with the journal, a notary may wish to have an inkless thumb printer to take the right thumbprint of the signer to add to the journal record. The record book entry, along with the signer's thumbprint provides excellent proof of the properly executed notary transaction in case questions arise later about what took place.

For protection, it is a good idea to carry an error's and omissions insurance policy in the case of unintentional errors during a notarial transaction.

Post a fee chart at the place where your services are provided that prominently displays the fees for each type of notarial act as provided by law and any other fees for additional services.

Keep an invoice book handy as well to give to the client a record of the fees they paid at the end of the transaction.

To promote your notarial career, you may benefit by making up attractive business cards that advertise your notarial services; this will enable your clients to remember your good work if they ever need notarial services again and also to recommend your services to others.

Legal Disclaimer: The American Association of Notaries seeks to provide timely articles for notaries to assist them with information for managing their notary businesses, enhancing their notary education, and securing their notary stamp and notary supplies. Every effort is made to provide accurate and complete information in the American Association of Notaries newsletters. However, we make no warrant, expressed or implied, and we do not represent, undertake, or guarantee that the information in the newsletter is correct, accurate, complete, or non-misleading. Information in this article is not intended as legal advice. We are not attorneys. We do not pretend to be attorneys. Though we will sometimes provide information regarding notaries' best practices, federal laws and statutes, and the laws and statutes of each state, we have gathered this information from a variety of sources and do not warrant its accuracy. In no event shall the American Association of Notaries, its employees, or contractors be liable to you for any claims, penalties, loss, damage, or expenses, howsoever arising, including, and without limitation, direct or indirect loss or consequential loss out of or in connection with the use of the information contained in the American Association of Notaries newsletters. It is your responsibility to know the appropriate notary laws governing your state. Notaries are advised to seek the advice of their states' notary authorities or attorneys in their state if they have legal questions. If a section of this disclaimer is determined by any court or other competent authority to be unlawful and/or unenforceable, the other sections of this disclaimer continue in effect.

Notary bonds and errors and omissions insurance policies provided by this insurance agency, American Association of Notaries, Inc., are underwritten by Western Surety Company, Universal Surety of America, or Surety Bonding Company of America, which are subsidiaries of CNA Surety.