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Texas Notaries Are Forbidden From Recording ID Card Numbers

by the American Association of Notaries

As of April 22, 2007 Texas notaries public are forbidden from recording identification card numbers in their notary record books. 


Section 406.014(b) states "entries in the notary's book are public information." In addition, §406.014(c) specifies that "a notary public shall, on payment of all fees, provide a certified copy of any record in the notary's public's office to any person requesting the copy." Consequently, based on the preceding, any member of the public may obtain a copy of any page in a notary's record book. If such page contains personal identification information, that information could be used to facilitate the theft of a person's identity.

As of April 22, 2007, Texas notaries public are forbidden from recording in their notary record books the identification number that was assigned by the governmental agency or by the United States to the signer, grantor or maker that is set forth on the identification card or passport or any other number that could be used to identify the signer, grantor or maker of the document. See. Section 87.60 of the Notary Public Rules, 1 Texas Administrative Code §§ 87.1--87.60. Furthermore, nothing in §87.60 shall be construed to prohibit Texas notaries public from recording in their notary record books a number related to the residence or alleged residence of the signer, grantor or maker of the document or the instrument.

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