Categories

Texas Notaries Are Forbidden From Recording ID Card Numbers


As of April 22, 2007 Texas notaries public are forbidden from recording identification card numbers in their notary record books


Section 406.014(b) states "entries in the notary's book are public information." In addition, §406.014(c) specifies that "a notary public shall, on payment of all fees, provide a certified copy of any record in the notary's public's office to any person requesting the copy." Consequently, based on the preceding, any member of the public may obtain a copy of any page in a notary's record book. If such page contains personal identification information, that information could be used to facilitate the theft of a person's identity.

As of April 22, 2007, Texas notaries public are forbidden from recording in their notary record books the identification number that was assigned by the governmental agency or by the United States to the signer, grantor or maker that is set forth on the identification card or passport or any other number that could be used to identify the signer, grantor or maker of the document. See. Section 87.60 of the Notary Public Rules, 1 Texas Administrative Code §§ 87.1--87.60. Furthermore, nothing in §87.60 shall be construed to prohibit Texas notaries public from recording in their notary record books a number related to the residence or alleged residence of the signer, grantor or maker of the document or the instrument.

Legal disclaimer: The American Association of Notaries seeks to provide timely articles for notaries to assist them with information for managing their notary businesses, enhancing their notary education, and securing their notary stamp and notary supplies. Every effort is made to provide accurate and complete information in the American Association of Notaries newsletters. However, we make no warrant, expressed or implied, and we do not represent, undertake, or guarantee that the information in the newsletter is correct, accurate, complete, or non-misleading. Information in this article is not intended as legal advice. We are not attorneys. We do not pretend to be attorneys. Though we will sometimes provide information regarding notaries' best practices, federal laws and statutes, and the laws and statutes of each state, we have gathered this information from a variety of sources and do not warrant its accuracy. In no event shall the American Association of Notaries, its employees, or contractors be liable to you for any claims, penalties, loss, damage, or expenses, howsoever arising, including, and without limitation, direct or indirect loss or consequential loss out of or in connection with the use of the information contained in the American Association of Notaries newsletters. It is your responsibility to know the appropriate notary laws governing your state. Notaries are advised to seek the advice of their states' notary authorities or attorneys in their state if they have legal questions. If a section of this disclaimer is determined by any court or other competent authority to be unlawful and/or unenforceable, the other sections of this disclaimer continue in effect.

Notary bonds and errors and omissions insurance policies provided by this insurance agency, American Association of Notaries, Inc., are underwritten by Western Surety Company, Universal Surety of America, or Surety Bonding Company of America, which are subsidiaries of CNA Surety.