The Benefits of an Employee Notary

Individuals who seek the office of the notary public come from many walks of life. Indeed, the vast majority of notaries have other professions and careers and obtain a notary commission in addition to their other jobs, skills, and credentials.

The notary is in control of how much time he or she wants to give to this public service, whether on a full-time or part-time basis. Many employees in various work environments are asked to become a notary publics by their employers. While this may be an unanticipated addition to the employee's duties, the man or woman who accepts the responsibility of becoming an employee notary will find that it is mutually beneficial to both him and the employer.

To the benefit of the employer, the company now has a resident worker who can, at any time during the work day, offer a range of services to the clientele who may have initially come to the company for other non-notarial services. By being able to offer notarial services in addition to the regular company offerings, the employer can be sure to attract more clients and customers to his or her place of business. For some employers, having a notary on staff may also facilitate the actual running of the business, such as in an insurance company or bank where documents must be notarized on a more or less regular basis.

The employee benefits as well. She has now acquired skills that have made her more valuable to the work place and to her employer, possibly helping to solidify tenure and job security. Employers usually pay for the employee's notarial training and notary commission application fee and purchase the notary stamps and other supplies that the employee will use while notarizing at the work place. However, once an individual becomes a notary public at her place of business, she is also free to perform notarial services outside of the office and can perform this public service throughout her community. Even if the employee notary resigns her position at the current place of business, she is still entitled to use the acquired notarial skills for as long as she wishes, either on a résumé while seeking another job or to establish a personal career as a professional notary public.

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Legal Disclaimer: The American Association of Notaries is committed to providing accurate and up-to-date information. However, it is important to note that the information provided on this page is for general informational purposes only and should not be relied upon as legal advice. We do not claim to be attorneys and do not guarantee the accuracy, completeness, or reliability of the information provided. It is your responsibility to know the appropriate notary laws governing your state. You should always seek the advice of a licensed attorney for any legal matters. In no event shall the American Association of Notaries, its employees, or contractors be liable to you for any claims, penalties, losses, damages, or expenses, howsoever arising, including, and without limitation, direct or indirect loss, or consequential loss, out of or in connection with the use of the information contained on any of the American Association of Notaries website pages. Notaries are advised to seek the advice of their state’s notary authorities or attorneys if they have legal questions. 

Notary bonds and errors and omissions insurance policies provided by this insurance agency, American Association of Notaries, Inc., are underwritten by Western Surety Company, Universal Surety of America, or Surety Bonding Company of America, which are subsidiaries of CNA Surety.