The Benefits of an Employee Notary

Individuals who seek the office of the notary public come from many walks of life. Indeed, the vast majority of notaries have other professions and careers and obtain a notary commission in addition to their other jobs, skills, and credentials.

The notary is in control of how much time he or she wants to give to this public service, whether on a full-time or part-time basis. Many employees in various work environments are asked to become a notary publics by their employers. While this may be an unanticipated addition to the employee's duties, the man or woman who accepts the responsibility of becoming an employee notary will find that it is mutually beneficial to both him and the employer.

To the benefit of the employer, the company now has a resident worker who can, at any time during the work day, offer a range of services to the clientele who may have initially come to the company for other non-notarial services. By being able to offer notarial services in addition to the regular company offerings, the employer can be sure to attract more clients and customers to his or her place of business. For some employers, having a notary on staff may also facilitate the actual running of the business, such as in an insurance company or bank where documents must be notarized on a more or less regular basis.

The employee benefits as well. She has now acquired skills that have made her more valuable to the work place and to her employer, possibly helping to solidify tenure and job security. Employers usually pay for the employee's notarial training and notary commission application fee and purchase the notary stamps and other supplies that the employee will use while notarizing at the work place. However, once an individual becomes a notary public at her place of business, she is also free to perform notarial services outside of the office and can perform this public service throughout her community. Even if the employee notary resigns her position at the current place of business, she is still entitled to use the acquired notarial skills for as long as she wishes, either on a résumé while seeking another job or to establish a personal career as a professional notary public.

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Legal Disclaimer: The American Association of Notaries seeks to provide timely articles for notaries to assist them with information for managing their notary businesses, enhancing their notary education, and securing their notary stamp and notary supplies. Every effort is made to provide accurate and complete information in the American Association of Notaries newsletters. However, we make no warrant, expressed or implied, and we do not represent, undertake, or guarantee that the information in the newsletter is correct, accurate, complete, or non-misleading. Information in this article is not intended as legal advice. We are not attorneys. We do not pretend to be attorneys. Though we will sometimes provide information regarding notaries' best practices, federal laws and statutes, and the laws and statutes of each state, we have gathered this information from a variety of sources and do not warrant its accuracy. In no event shall the American Association of Notaries, its employees, or contractors be liable to you for any claims, penalties, loss, damage, or expenses, howsoever arising, including, and without limitation, direct or indirect loss or consequential loss out of or in connection with the use of the information contained in the American Association of Notaries newsletters. It is your responsibility to know the appropriate notary laws governing your state. Notaries are advised to seek the advice of their states' notary authorities or attorneys in their state if they have legal questions. If a section of this disclaimer is determined by any court or other competent authority to be unlawful and/or unenforceable, the other sections of this disclaimer continue in effect.

Notary bonds and errors and omissions insurance policies provided by this insurance agency, American Association of Notaries, Inc., are underwritten by Western Surety Company, Universal Surety of America, or Surety Bonding Company of America, which are subsidiaries of CNA Surety.

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