Using a Notary Seal Impression Inker on an Embossed Document

As a notary, you are not just a public servant, but you are also a professional and, as such, will want to take pride in your work. There are times when you may wish to give an added flair or enhancement to the document you are notarizing.

Using a notary seal metal embosser seal in addition to your notary stamp (self-inking) will add just the boost you are looking for to the document's appearance. Indeed, many document recipients will request the use of the metal embosser; it gives the document a real look of originality and authenticity. The metal embosser makes the raised impressions on a notarized document containing the notary's information. However, if this original document must be reproduced or sent to other recipients via fax, most often the raised notary seal impression will not be clearly seen on the photocopied or faxed duplicates.

In order to make the raised impression photographically reproducible, it is prudent to use an embosser impression inker or seal impression inker on the raised impression. The notary will sign and stamp the document as usual after completing the notary certificate. Then the page is placed between the two clamps of the metal embosser and squeezed so that the raised impression is applied.

The seal impression inker will have the same configuration and dimensions of the circular metal embosser clamp. Carefully place the impression inker over the raised impression and apply pressure. Instantly the writing becomes darkened and thus more visible. The document may now be sent through a fax machine, scanner, or photocopier to produce copies on which the raised impression wording is clearly visible.

This extra step should be taken on all documents upon which an embosser has been used. Visit the American Association of Notaries website at to purchase your notary seal metal embosser and your seal impression inker, notary stamps, and notary supplies all in one place and at a reasonable price.


Legal disclaimer: The American Association of Notaries seeks to provide timely articles for notaries to assist them with information and ideas for managing their notary businesses, enhancing their notary educations, and securing their notary supplies but makes no claims, promises, or guarantees about the accuracy, completeness, or adequacy of the information contained . Information in this article is not intended as legal advice. We are not attorneys. We do not pretend to be attorneys. Though we will sometimes provide information regarding federal laws and statutes and the laws and statutes of each state, we have gathered the information from a variety of sources. We do not warrant the information gathered from those sources. It is your responsibility to know the appropriate laws governing your state. Notaries are advised to seek the advice of an attorney in their state if they have legal questions about how to notarize.

Notary bonds and errors and omissions insurance policies provided by this insurance agency, American Association of Notaries, Inc., are underwritten by Western Surety Company, Universal Surety of America, or Surety Bonding Company of America, which are subsidiaries of CNA Surety.