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We are Here to Support Notaries During the COVID-19 Pandemic


The American Association of Notaries is making it a top priority to keep the employees, members, and notaries we serve safe during the COVID-19 crisis. We are being as proactive as possible by enforcing the health and safety guidelines prescribed by the Centers for Disease Control and Prevention (CDC) to stop the spread of the coronavirus.

The American Association of Notaries and its employees are committed to seamlessly providing you with the service and support you need. We want to assure you that we are fully stocked with notary supplies and are processing notary applications at the same speed as before the pandemic.

However, we have temporarily limited operations to essential staff in our warehouse to avoid crowding and to ensure fulfillment and delivery of notary supply orders with minimal interruption. We have also asked our administrative and customer service staff who wish to work from home to do so. Furthermore, we've trained our employees to adhere to recommended hygiene and social distancing practices, and we've increased janitorial services to preserve a clean, healthy work environment to prevent the coronavirus from spreading. PLEASE be reassured that YOUR HEALTH IS OUR TOP PRIORITY here at the American Association of Notaries. Our coronavirus prevention efforts consist of:


1- Requiring employees to keep a minimum of six feet distance between
each other
2- Requiring employees to frequently wash their hands throughout
their work schedule
3- Reminding employees not to touch their faces
4- Requiring employees to use a non-contact method for greetings
5- Encouraging employees to use respiratory etiquette by covering
their mouths when coughing or sneezing
6- Requiring employees to perform routine cleaning and disinfecting
of high-touch surfaces, equipment, workplaces, tables, desks,
doorknobs, etc.
7- Discouraging employees from using other employees' phones, desks,
offices, equipment, or other work tools, whenever possible
8- Encouraging our sick employees to stay home
9- Maintaining regular housekeeping and disinfecting the work
environment by using cleaning products with EPA-approved
chemicals
10- Screening the health of our suppliers, employees and products
11- Taking measures to avoid crowding and traveling
12- Encouraging notaries to use our online services


Although our customers may be on self-quarantine, that doesn't mean the American Association of Notaries cannot stay connected and continue to provide excellent services to our members and the notaries we serve. We encourage our members and notaries to shop on our websites for notarial supplies, notary bonds, and notary errors and omissions insurance. In this digital and technological world, the American Association of Notaries has plenty of digital channels and avenues to stay connected with our members and notaries through this pandemic.

During this coronavirus crises, the American Association of Notaries may be hindered in its ability to process certain requests and demands. This is because many of the offices of the states' commissioning authorities may be: (1) closed during the national emergency declaration period; (2) operating only with limited essential employees; (3) opened only during certain limited hours; (4) accepting and processing only certain business and public filings; or (5) restricted to processing only certain business and public online filings. The American Association of Notaries will keep you updated on what services are unavailable for notaries during this pandemic.

In addition, the coronavirus pandemic is impacting the operation of the state legislatures. Many have either postponed activity or adjourned early, and those that have remained in session have restricted public access to the states' capitol buildings and legislative office buildings. The American Association of Notaries will provide notaries with regular updates of enacted legislative bills affecting notaries in their states.

Lastly, the American Association of Notaries encourages those notaries who have notary businesses and/or are employees to study the information posted on the U.S. Chamber of Commerce's website. The U.S. Chamber of Commerce has compiled the Centers for Disease Control and Prevention (CDC) recommendations for businesses and employees across the country. In addition, the website:


1- provides data-based guidance from the CDC and state and local
officials;
2- allows you to download the CDC's Coronavirus Response Toolkit;
3- lists the preventive measures prescribed by the Centers for Disease Control and Prevention;
4- helps American businesses respond to the coronavirus so they can
support their employees, customers, and communities; and
5- provides solutions and recommendations for the success of a growing
business.


The American Association of Notaries has been serving notaries since 1994. Notaries play an essential role in the functioning of our legal and financial systems. The country needs notaries public more than ever to notarize loan applications, refinance documents, wills, and POAs. The American Association of Notaries will work every day to help our country's notaries and notary businesses survive this pandemic. Our goal is to ensure that you come out rock-solid and unshakable. Please stay safe. God bless you and God bless the USA.
Legal disclaimer: The American Association of Notaries seeks to provide timely articles for notaries to assist them with information and ideas for managing their notary businesses, enhancing their notary educations, and securing their notary supplies but makes no claims, promises, or guarantees about the accuracy, completeness, or adequacy of the information contained . Information in this article is not intended as legal advice. We are not attorneys. We do not pretend to be attorneys. Though we will sometimes provide information regarding federal laws and statutes and the laws and statutes of each state, we have gathered the information from a variety of sources. We do not warrant the information gathered from those sources. It is your responsibility to know the appropriate laws governing your state. Notaries are advised to seek the advice of an attorney in their state if they have legal questions about how to notarize.

Notary bonds and errors and omissions insurance policies provided by this insurance agency, American Association of Notaries, Inc., are underwritten by Western Surety Company, Universal Surety of America, or Surety Bonding Company of America, which are subsidiaries of CNA Surety.